Executive Assistant

At Insmed, every moment and every patient counts — and so does every person who joins in. As a global biopharmaceutical company dedicated to transforming the lives of patients with serious and rare diseases, you’ll be part of a community that prioritizes the human experience, celebrates curiosity, and values every person’s contributions to meaningful progress. That commitment has earned us recognition as Science magazine’s No. 1 Top Employer for five consecutive years, certification as a Great Place to Work® in the U.S., and a place on The Sunday Times Best Places to Work list in the UK.

For patients, for each other, and for the future of science, we’re in. Are you?

About the Role:

We’re looking for a Executive Assistant on the Research team to help us expand what’s possible for patients with serious diseases. Reporting to the Vice President of Research for New Jersey and New Hampshire, you’ll provide daily and ongoing administrative support.

What You'll Do:

In this role, you’ll have the opportunity to be responsible for managing calendars, scheduling meetings, making travel arrangements, preparing expense reports, taking notes, and summarizing meetings for the VP of Research for NJ and NH and the executive leadership team. You’ll also:

• Serve as an administrator to appropriate Team Channels and SharePoint file systems, uploading files, keeping them up to date, and keeping internal stakeholders informed 

• As needed, supporting lab and operations managers with purchase orders, statements of work, and invoice tracking 

• Responsible for being proactive in identifying needs, gaps, and proposing administrative process and operations improvements 

• Accountable for attention to detail and timely follow-up on assigned tasks 

• Responsible for coordinating schedules and agendas for executive travel to NJ and NH Research and Development Labs 

• Supporting department projects and initiatives 

• Developing, formatting, proofreading, and upkeep of general Excel files, Word documents, and PowerPoint presentations 

• Coordination with Legal and Compliance on managing Expert Service Agreements and any other Regulatory Affairs contracts 

• Responsible for coordinating invites, logistics, and execution of large Research Team engagement events 

• Accountable for independently coordinating team meetings including logistics, food, travel, and other arrangements 

• Serve as the primary point of contact for greeting and welcoming visitors arriving at the site, ensuring a professional and hospitable experience 

• Responsible for the management, ordering, and handling of office supplies to ensure adequate inventory at both sites 

• Answer phones and direct all incoming calls to the appropriate party promptly, politely, and efficiently 

• Serve as a welcoming point of contact for visitors arriving at the NH site and will be responsible for the management and handling of office supplies

• Creating and maintaining general files and correspondence 

Who You Are:

You have a High School Diploma along with 5 years of executive assistant experience required, preferably supporting senior leaders at the VP level or above.

You are or you also have:

• Proactive approach to work, striving for solutions and innovation 

• Highly motivated toward achievement and surpassing set goals 

• Desire to learn and take on challenging assignments 

• Ability to handle multiple projects simultaneously while remaining flexible to shift priorities quickly 

• Experience simultaneously supporting multiple executives, including VP-level and executive leadership team members, and ability to manage their varying needs as required 

• Ability to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism 

• Ability to exercise discretion in dealing with confidential or sensitive matters 

• Must have excellent communication skills (verbal and written), including the ability to interact professionally with internal and external stakeholders at all levels 

• Excellent calendar management skills, with demonstrated experience coordinating complex schedules across multiple executives and sites 

• Highly organized with a strong attention to detail, clarity, accuracy, and conciseness 

• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and collaboration platforms such as SharePoint 

• Professional, welcoming demeanor with experience or comfort serving as a point of contact for visitors and representing the executive team 

• Experience with office supply management, purchase orders, invoice tracking, and vendor coordination preferred 

• Familiarity with Legal and Compliance processes, including contract management (e.g., Expert Service Agreements), is preferred 

• Must exhibit Insmed's five core values: Collaboration, Accountability, Passion, Respect, and Integrity 

• Handle other responsibilities as assigned 

Nice to have (but not required):

• Bachelor's degree in Business Administration, Communications, or a related field preferred

• Experience in the pharma or biotech industry preferred; familiarity with Research and Development environments is a plus 

Where You’ll Work

This role is based out of our Lebanon, NH office and requires full-time, in-person presence to support hands-on collaboration, access specialized equipment, and/or operational needs.

Travel Requirements

Minimal travel expected

#LI-Onsite

#LI-BA1

Pay Range:

$39.00-50.00 Hourly

Life at Insmed
 

At Insmed, you’ll find a culture as human as our mission—intentionally designed for the people behind it. You deserve a workplace that reflects the same care you bring to your work each day, with support for how you work, how you grow, and how you show up for patients, your team, and yourself.

Highlights of our U.S. offerings include:

• Comprehensive medical, dental, and vision coverage and mental health support, annual wellbeing reimbursement, and access to our Employee Assistance Program (EAP)

• Generous paid time off policies, fertility and family-forming benefits, caregiver support, and flexible work schedules with purposeful in-person collaboration

• 401(k) plan with a competitive company match, annual equity awards, and participation in our Employee Stock Purchase Plan (ESPP), and company-paid life and disability insurance

• Company Learning Institute providing access to LinkedIn Learning, skill building workshops, leadership programs, mentorship connections, and networking opportunities

• Employee resource groups, service and recognition programs, and meaningful opportunities to connect, volunteer, and give back

Eligibility for specific programs may vary and is subject to the terms and conditions of each plan. 

Current Insmed Employees: Please apply via the Jobs Hub in Workday.

Insmed Incorporated is an Equal Opportunity employer. We do not discriminate in hiring on the basis of physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Unsolicited resumes from agencies should not be forwarded to Insmed. Insmed will not be responsible for any fees arising from the use of resumes through this source. Insmed will only pay a fee to agencies if a formal agreement between Insmed and the agency has been established. The Human Resources department is responsible for all recruitment activities; please contact us directly to be considered for a formal agreement.

Insmed is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application   or interview process, please contact us by email at TotalRewards@insmed.com  and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Applications are accepted for 5 calendar days from the date posted or until the position is filled.

For New York City Residents:

To assist in identifying candidates with qualifications matching those required and/or preferred for this role, Insmed uses an Automated Employment Decision Tool (“AEDT”) that employs artificial intelligence to analyze and score information provided in resumes and application materials including, but not limited to, skills, work experience, education, and job-related qualifications. The AEDT does not make final hiring decisions and all final hiring decisions are subject to human oversight and/or review.

If you are an applicant for this role and a New York City resident, you have the right to request:

 

• A reasonable accommodation, if one is available under applicable law, by emailing TotalRewards@insmed.com; and/or

• An alternative selection process by emailing Privacy@insmed.com.

• Information about the type of data collected, the source of that data, and data retention practices related to the AEDT by emailing us at Privacy@insmed.com.