Administrative Assistant

Job Description

General Summary:

The Administrative Assistant provides office/business support to department and generally reports directly to a(n) Associate Director, Director or Senior Director-level manager.

Key Duties and Responsibilities:

Schedules meetings, secures conference rooms and orders catering for assigned personnel

Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)

Assists with booking flights/hotels and completing expense reports for assigned personnel

Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; handles routine and straightforward requests and routes advanced items to more senior personnel

Processes group purchase orders, invoices, and contracts

Assists with visitor registration, including pre-registering and escorting visitors

Assists with onboarding of new employees into assigned department

Knowledge and Skills:

Basic knowledge of Microsoft Office products

Good time management and organizational skills to prioritize work and/or multi-task

Attention to detail

Education and Experience:

High school or secondary school education

2 years of experience or the equivalent combination of education and experience

Pay Range:

$33 - $49

Disclosure Statement:

Flex Designation:

Hybrid-Eligible Or On-Site Eligible

Flex Eligibility Status:

In this Hybrid-Eligible role, you can choose to be designated as: 
1.    Hybrid: work remotely up to two days per week; or select
2.    On-Site: work five days per week on-site with ad hoc flexibility.

Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time. 

#LI-Hybrid
 

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com