Sr Executive Assistant (Hybrid - Acton, MA)

Job Title: Sr Executive Assistant

Position Overview:
The Sr Executive Assistant provides support to an Executive Team member and when possible, the position will also provide support to other members of the executive team.

Responsibilities:

• First point of contact, in person and on phone, for executive(s).

• Maintain and protect highly confidential corporate information and communicate information within scope of authority.

• Maintain executives’ schedules by arranging meeting and appointments.

• Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.

• Produce presentations for meetings as requested.

• Screen calls and route executive correspondence and emails.

• Prepare letters, emails, and presentations.

• Prepare purchase orders and check requests when necessary.

• Prepare expense reports for executive(s).

• Manage corporate American Express card usage and submit for payment.

• Coordinate and initiate conference calls and WebEx meetings.

• Arrange executive(s) domestic and international travel on an as needed basis.

• Scheduling/event management for employee and external company functions.

• Multifaceted project management as needed.

• Manage specific vendor relationships.

• Create and maintain a branded company headquarters to preserve company image.

• Perform other duties as assigned.

Education and Experience:

• Minimum of 7 years’ experience supporting C-level executives required.

• Experience supporting multiple executives preferable.

Skills/Competencies:

• Dependable highly organized and very detail oriented.

• Strong problem resolution and project management skills.

• Ability to act independently and use discretionary judgment.

• Heavy Microsoft Outlook scheduling experience.

• Extremely knowledgeable in Microsoft Office Suite such as Word, Excel, and PowerPoint.

• Exceptional verbal, written, presentation, and communication skills.

• Ability to handle multiple priorities at any given time.

• Team-oriented.

• Superior interpersonal skills.

NOTE: This position is eligible for hybrid working arrangements and requires on-site work from an Insulet office. #LI-Hybrid

Additional Information: