If you’re interested in this role, please apply in English and include an English version of your Resume/CV.
The Role:
Joining Moderna means advancing mRNA science to transform medicine. Work with exceptional global teams on a broad pipeline and build a career that makes a real difference for patients.
Moderna is strengthening its international business services hub in Warsaw, supporting our growing global operations. We welcome professionals ready to help advance our mission and shape the future of mRNA medicines.
We are seeking a detail-oriented and proactive Specialist to join our R&D Contracts and Sourcing team within Moderna's global Procurement organization. As an individual contributor, you will play an important role in supporting the end-to-end contract lifecycle for a diverse portfolio of global R&D business partners, helping ensure agreements are accurate, compliant, efficiently executed, and aligned with business objectives.
Working at the intersection of Procurement, contracting operations, and digital transformation, you will collaborate with stakeholders worldwide to streamline contracting processes, strengthen operational excellence, and explore emerging technologies, including Generative AI, to support smarter, more efficient ways of working.
Here's What You'll Do:
Your key responsibilities will be:
- Manage incoming contract requests across Moderna's global R&D organization, conducting quality checks to ensure completeness, accuracy, and alignment with established contracting requirements.
- Support the end-to-end contract lifecycle, including contract intake, review coordination, approval workflows, signature execution, document tracking, and ongoing record maintenance to facilitate timely and efficient contract completion.
- Coordinate contract approval and signature processes, working closely with internal stakeholders and external business partners to ensure agreements progress efficiently through the required governance and authorization stages.
- Evaluate contracting records and supporting documentation for completeness and compliance with company-approved policies, leveraging digital tools to improve accuracy, accessibility, and document traceability.
- Collaborate with Procurement Category Management teams to ensure category strategies, negotiated commercial terms, and supplier commitments are accurately reflected in contractual agreements.
- Support global R&D stakeholders in ensuring contractual agreements meet business objectives, support supplier relationships, and deliver total value to Moderna.
Your responsibilities will also include:
- Communicate with internal clients, Procurement colleagues, and external parties to exchange contracting information, coordinate documentation, and facilitate the timely resolution of outstanding contractual matters.
- Assist with reviewing, drafting, and editing a broad range of commercial agreements, including consulting agreements, vendor contracts, and collaboration agreements, ensuring consistency with established contracting principles and business requirements.
- Maintain organized and accurate contract records, tracking contractual documentation, compliance requirements, and key lifecycle activities to support effective contract administration.
- Contribute to the development of contracting guidance, training materials, and process documentation, delivering employee training sessions when required to strengthen contracting knowledge and adoption of established practices.
- Support continuous improvement initiatives designed to increase process efficiency, strengthen compliance, improve stakeholder experience, and drive greater adoption of standardized contracting processes.
- Leverage Contract Lifecycle Management (CLM) platforms and enterprise digital solutions to improve contract visibility, streamline workflows, and enhance the accessibility of contracting information.
- Explore opportunities to engage with emerging digital technologies, including Generative AI tools, to support contract administration, document organization, information retrieval, and process optimization, while maintaining appropriate confidentiality and compliance safeguards.
- Exercise sound judgment when addressing contracting questions, identifying process gaps, and escalating matters requiring additional guidance or specialist input.
- Work independently with general guidance from your supervisor, balancing multiple priorities in a fast-paced, globally connected environment while maintaining professionalism, accuracy, and confidentiality.
The key Moderna Mindsets you’ll need to succeed in the role:
- We act with urgency; Action today compounds the lives saved tomorrow.
- We digitize everywhere possible using the power of code to maximize our impact on patients.
Here's What You'll Need (Minimum Qualifications):
- Bachelor's degree required; additional professional certifications, such as Paralegal or Contract Management qualifications, are an advantage.
- At least 1 year of relevant professional experience in contract review, drafting, contract administration, or contract management.
- Working knowledge of commercial contracting principles, standard contractual provisions, and contract administration practices.
- Strong written and verbal communication skills in English, with the ability to communicate effectively with internal stakeholders and external business partners.
- Proficiency in Microsoft Office applications and familiarity with Contract Lifecycle Management (CLM) systems or comparable enterprise platforms.
- Basic understanding of procurement and competitive sourcing processes, including Requests for Proposals (RFPs), supplier evaluation, and supplier selection activities.
- Proficiency in English (verbal and/or written) required due to global collaboration needs.
Here's What You'll Bring to the Table (Preferred Qualifications):
- Practical experience managing contracts throughout their lifecycle, including tracking documents through review and approval stages, monitoring contract compliance items, and maintaining complete and organized contractual records.
- Familiarity with CLM platforms, particularly Agiloft, and proficiency in Microsoft Word, Excel, SharePoint, PowerPoint, and Outlook.
- Experience working within a life sciences, biotechnology, pharmaceutical, or medical company is preferred but not required.
- Strong organizational capabilities and exceptional attention to detail, with the ability to manage multiple contracting activities while maintaining accuracy and meeting deadlines.
- Sound analytical reasoning, excellent problem-solving skills, and the ability to exercise ethical judgment within established policies and broadly defined practices.
- Ability to make informed decisions, take ownership of assigned responsibilities, and operate independently with general supervisory guidance.
- A collaborative approach, with the ability to contribute effectively as part of a high-performing global team while managing individual responsibilities.
- Professionalism, tact, and composure when navigating complex discussions, sensitive contractual matters, or high-pressure stakeholder interactions.
- A strong commitment to confidentiality, discretion, and the responsible handling of commercially sensitive and proprietary information.
- An interest in digital innovation, process automation, and emerging technologies that can enhance contracting efficiency and operational performance.
- A desire to make a meaningful impact within a high-growth, transformational organization that is Bold, Relentless, Curious, and Collaborative.
Our Working Model
As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model.
This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact.
Moderna is a smoke-free, alcohol-free, and drug-free work environment.
Pay & Benefits
At Moderna, we believe that when you feel your best, you can do your best work. That’s why our benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.
- Competitive healthcare, plus voluntary benefit programs to support your unique needs
- A holistic approach to well-being with access to fitness, mindfulness, and mental health support
- Family building benefits, including fertility, adoption, and surrogacy support
- Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
- Savings and investments to help you plan for the future
- Location-specific perks and extras
The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.
About Moderna
Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.
By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.
We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.
If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.
Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!
Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.
We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best.
Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at leavesandaccommodations@modernatx.com.
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