Senior Executive Assistant (Hybrid)

What You’ll Do

The Senior Executive Assistant will serve as a strategic partner to the Chief Medical Affairs Officer (CMAO) and provide high-level support across the Endocrinology and Skeletal Dysplasia Medical Affairs organization. This role requires strong business judgment, proactive problem-solving, and the ability to anticipate needs in a fast-paced environment. The ideal candidate is highly organized, detail-oriented, and thrives under pressure with a collaborative, “can-do” attitude.

Responsibilities

• Act as a trusted partner to the CMAO, managing complex calendars and priorities
• Coordinate high-impact internal and external meetings and events
• Proactively resolve scheduling conflicts and optimize executive time
• Manage domestic and international travel logistics and expense reporting
• Support onboarding, vendor coordination, and team operations
• Assist with budget tracking and purchase orders
• Prepare and edit presentations and communications
• Lead special projects and operational initiatives
• Manage and assist with event planning, meetings, and all key meetings within the Medical Affairs function to ensure seamless execution and alignment

Where You’ll Work

This is a hybrid role based in our San Francisco (Owens Street) office, requiring 2–3 days per week in-office.

Who You Are

• Bachelor’s degree preferred or equivalent experience
• 8–12+ years of executive administrative experience supporting senior leaders
• Strong business acumen and proactive problem-solving skills
• Exceptional organizational and multitasking abilities
• Strong communication and interpersonal skills
• High level of discretion and professionalism
• Advanced proficiency in Microsoft Office tools
• Ability to travel occasionally as needed
• Experience in life sciences, biotech or pharmaceutical industry is strongly preferred