Sales Operations Specialist I

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfill their aspirations. Join Gilead and help create possible, together.

Job Description
 

• Provide support for departmental and management meetings, including departmental meetings, monthly MALT meetings, team training sessions, and other internal meetings. Responsibilities include meeting planning, approval requests, execution, and post-meeting payment and expense settlement.
• Manage departmental operating expenses, including monthly accrual submissions, regular expense tracking and updates with Finance Business Partners, and third-party invoice/payment reconciliation.
• Support external collaboration projects for the department, excluding the Key Account team. Responsibilities include EM applications, procurement administration, and vendor onboarding and maintenance.
• Communicate, update, train, and provide ongoing reminders to the team regarding finance and compliance policies.
• Support other team operations activities, including but not limited to employee birthday gifts procurement and distribution, document management, distribution list management, new hire onboarding support, and contract filing and archiving.
• Serve as the department's liaison to support coordination of major corporate events, such as the China International Import Expo (CIIE) and annual company meetings.
• Assist the General Manager's Office and other departments in hosting and coordinating visits of key guests to the Beijing office.

Qualifications & Competencies:

• Minimum of 10 years of experience in team operations and administrative support, with experience supporting teams of 20+ employees.
• Excellent communication and interpersonal skills.

在吉利德，我们致力于为所有人创造一个更健康的世界。过往逾35年间，我们在HIV、病毒性肝炎、COVID-19、肿瘤等危及生命的疾病领域持续推动药物革新，改善患者生活，并在全球范围内提升药物可及。未来，我们将继续应对全球最具挑战的健康问题，为实现这一使命，需要我们同心协力、坚定信念和不懈努力。

每个你，都将在我们探索和推动改变生命的科学创新进程中扮演至关重要的角色，“吉客”是我们得以实现伟大愿景的重要伙伴，我们期待充满热忱、志存高远的你，在这里创造真正的影响力。

我们深信卓越的管理者才能赋能卓越的团队，每一位吉利德领袖都致力于为“吉客”创造积极的工作体验。无论你现在、抑或有志向成为团队管理者，都是塑造“吉客文化”的关键“引擎”，让我们共同创造一个让每位“吉客”都能感受到包容、持续成长和充分赋能的职场环境，实现未来无限可能。

加入吉利德科学，携手，突破不可能！

岗位职责：
• 负责部门会议和管理会议的支持。包括部门会、月度MALT会议、部门培训及各类内部会的会议的策划、申请、执行、会后付款结算等。

• 负责部门运营费用管理。包括月度部门费用预提填写及提交；与财务业务伙伴定期更新费用使用情况；第三方费用确认等。

• 负责部门除Key Account团队以外的对外合作项目支持。包括EM申请；采购管理；供应商新建及维护等。

• 负责财务政策、合规政策面向全团队的更新、培训以及日常提醒。

• 其他团队运营事项。包括但不限于团队同事生日贺礼采买及发放；文档管理；邮件组管理；新员工入职指引；合同存档等。

• 做为部门联络人支持公司大型活动的协调，如进博会、年会。

• 协助总经理办公室或者其他部门同事接待北京办事处到访重要客人。

胜任力要求：

• 十年以上的20人以上团队运营支持经验
• 优秀的沟通

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.