Purchasing Specialist

We’re on a mission to change the future of
clinical research. At Perceptive, we help the
biopharmaceutical industry bring medical
treatments to the market, faster.
Our mission is to change the world
but to do this, we need people like you.

Apart from job satisfaction, we can offer you:

HEALTH:

- Medical plan for you and your dependents.

- Personal Accident Insurance

- Life Insurance

- Critical illness cover

WEALTH:

- Salary structure and Flexi basket

- Provident fund of 12%

- Gratuity scheme

YOURSELF: Internal growth and development programs & trainings

Job Summary:

The Purchasing Specialist is responsible for managing end to end purchasing operations across all business units and functions. This role requires strong attention to detail, proactive issue identification, and effective coordination with cross functional teams. The Specialist will support the entire procurement process—from vendor onboarding to PO creation, order expediting, invoice query resolution, and monitoring compliance with purchasing procedures.

The role interacts regularly with internal stakeholders, suppliers, and finance teams to ensure smooth purchasing operations and timely resolution of transactional issues.

Key Responsibilities

Operational Procurement

• Perform day‑to‑day procurement activities within the ERP system, including creation, review, and release of purchase orders.
• Validate requisition requests submitted by end users and ensure completeness and accuracy of documentation.
• Expedite orders, deliveries, licensing keys, and follow up with suppliers for timely fulfilment.
• Handle procurement card (P‑card) purchases/online credit‑card transactions, ensuring proper documentation and compliance with company policies.
• Support users with purchasing‑related queries and ensure timely resolution.
• Identify and implement process improvement opportunities for procurement operations.
• Resolve system exceptions, discrepancies, and incomplete transaction reports.

Vendor Management & Onboarding

• Manage vendor onboarding requests through an ERP tool, ensuring adherence to vendor compliance and onboarding requirements.
• Address vendor queries related to POs, payments, onboarding, or documentation.
• Maintain supplier master data, ensuring records are accurate and updated to reflect changes in vendor relationships.
• Monitor ETA for goods against delivery and escalate issues as needed.

Invoice Query & IOH (Invoice on Hold) Resolution

• Support clearing of Invoice on holds by working closely with Accounts payable and user teams
• Follow up with suppliers and internal stakeholders to resolve discrepancies and ensure alignment between PO, receipt, and invoice.

Relationship & Stakeholder Management

• Act as a primary point of contact for internal customers regarding purchasing procedures, PO status, and vendor issues.
• Train and guide end users on purchasing processes, including requisition creation within the ERP.
• Facilitate communication between business users, vendors, and Finance/AP teams to ensure smooth purchasing operations.
• Provide customer‑focused support, especially for key projects and urgent requirements.

Compliance Support

• Ensure purchasing activities align with established procurement SOPs, policies, and internal controls.
• Support procurement’s role in internal and external audits and maintain documentation for compliance reviews.
• Provide procurement metrics and reporting support for management requirements.

Skills & Competencies

• Excellent interpersonal, verbal, and written communication skills.
• Proficiency in MS Office applications—Excel, PowerPoint, Word.
• Experience with ERP systems.
• Strong attention to detail with the ability to manage multiple tasks in a fast‑paced environment.
• Critical thinking and problem‑solving abilities.
• Ability to identify and implement process improvements.
• Self‑starter mindset with the ability to work independently.
• Strong knowledge of purchasing operations and best practices.

Knowledge & Experience

• Solid end‑to‑end purchasing operations experience.
• Experience handling vendor onboarding, P‑card purchases, and invoice‑related discrepancies.
• Familiarity with purchasing KPIs, compliance, and audit‑support processes
• Prior experience working closely with Finance/AP teams on invoice resolution

Education & Requirements

• Fluent in English.
• Any Bachelors
• Procurement or purchasing experience—minimum 3 to 5 years.
• Flexible with shift timings

Come as you are.

We're proud to be a Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.