Office Operations Assistant

Itamar

At ZOLL, we're passionate about improving patient outcomes and helping save lives.

We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.

ZOLL Itamar is an innovative medical device technology company that focuses on the development and manufacturing of Home Sleep Apnea Tests to aid in the diagnosis of respiratory sleep disorders. Our core product is the WatchPAT®️ family, a revolutionary FDA-cleared portable home sleep apnea test device, that is based on proprietary signal and analysis. 80% of patients who have sleep apnea are undiagnosed. We are committed to reach those undiagnosed patients and provide testing to promote wellness and enhance overall quality of life. WatchPAT®️ is commercially available within major markets including the U.S., Japan, and Europe, and is the leading home sleep apnea test in the US. ZOLL Itamar’s corporate headquarters, research and development and manufacturing are located in Israel with U.S. headquarters based in Atlanta, GA.

Job Summary

Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved.

Essential Functions

• Organize and schedule meetings and appointments

• Partner with HR in the recruitment and hiring process (i.e., travel arrangements, interview set-up, etc.)

• Organize office operations and procedures, maintaining office systems.

• Point person for office maintenance, mailing, shipping, ordering office supplies, equipment, bills and errands

• Manage relationships with vendors, service providers and landlord

• Manage contract and price negotiations with office vendors, service providers

• Greet and provide general administrative support to visitors

• Provide executive support

• Responsible for creating PowerPoint slides and making presentations

• Manage executives’ schedules, calendars and appointments

• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved

• Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements)

• Liaise with facility management vendors, including cleaning, catering and security services

• Manage the shopping for food

• Point person and trainer for the travel system and the expense reimbursement system.

• Participate actively in the planning and execution of company events such as training programs, parties, celebrations and conferences

• Provide Marketing support as needed – help with trade shows, meetings, etc.

Required/Preferred Education and Experience

• Associate's Degree preferred

Knowledge, Skills and Abilities

• Strong customer service skills.

• Must be able to communicate effectively & maintain professional conduct at all times; excellent written & verbal communication skills.

• Organized, self-starter with the ability to handle numerous projects and prioritize workload with minimal supervision.

• Professional and pleasant telephone etiquette.

• Strong attention to detail required.

• Basic knowledge of Word, Excel, Outlook and ability to pick up new technology quickly

Travel Requirements

• This position does not include travel

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing - Occasionally

• Walking - Occasionally

• Sitting - Constantly

• Talking - Occasionally

• Hearing - Occasionally

• Repetitive Motions - Frequently

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.

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The hourly pay rate for this position is:

$24.00 to $25.10

Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at www.zollbenefits.com.

Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee’s primary work location.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.