Manager, Medical Operations, Germany

The Opportunity:

The Manager, Medical Operations, Germany has accountability for translating approved German Medical Affairs plans into operational delivery and supports their day-to-day execution. Working closely with the senior medical Director and the German Medical Team, this role coordinates projects, contracts, vendors, budget tracking, systems and events. It is an ideal role for an organized, detail-oriented Medical Affairs operations professional who builds broad operational capability in a compliant, cross-functional environment.

This role will report to the Senior Director, Medical Affairs, Germany.

This position is based in Munich.

Key responsibilities include:

Operational Coordination & Project Delivery

• Maintain project plans, trackers, timelines, meeting actions, documentation and status updates for German Medical Affairs initiatives.

• Coordinate routine project activities and follow up on dependencies, risks and deliverables.

• Prepare materials for working groups, steering meetings and operational reviews.

Contracts & Vendor Administration

• Coordinate contract requests, statements of work, purchase orders, signatures and contract records for Medical Affairs vendors, consultants and external partners.

• Maintain vendor trackers, support performance follow-up and ensure documentation is complete and current.

• Support compliance checks and required approvals before engagements begin.

Budget & Finance Support

• Maintain budget trackers, forecasts and invoice status; reconcile actual spend against plans and flag variances.

• Coordinate with Finance and Procurement on purchase orders, invoices and financial documentation.

• Prepare routine budget reports and inputs for planning cycles.

Required Skills, Experience and Education:

• 5+ years of experience in Medical Affairs operations, project coordination, commercial operations or a related biotech/pharma function, advance degree preferred.

• Strong organizational skills, attention to detail and ability to manage multiple concurrent activities.

• Working knowledge of budget tracking, purchase orders, contract administration or vendor coordination.

• Comfort with digital tools, Excel and Medical Affairs/CRM systems; experience with Veeva CRM is an advantage.

• Clear written and verbal communication skills and a collaborative, proactive working style.

• Ability to work compliantly and follow established processes in a matrixed environment.

• Ability to work in a fast-paced, evolving environment while managing multiple priorities.

• Ability to liaise with cross-functional teams, including Commercial and Sales, Legal, Compliance, Finance, and IT.

• Excellent organizational, communication, and problem-solving skills to manage operations and drive efficiency.

• Strong ability to maintain accurate records and compliance documentation.

Preferred Skills:

• Experience working across German and European Medical Affairs organizations.

• Prior experience working in a fast-paced, matrixed biotech or pharmaceutical environment.

• Familiarity with emerging digital tools for Medical Affairs operations and engagement.

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