Logistics Planning & Operations Coordinator

     

JOB DESCRIPTION:

Logistics Planning & Operations Coordinator

Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity:

This position works out of our Jeddah location in the Established Pharmaceuticals division.

Divisional Information:

Established Pharmaceuticals

We are committed to bringing the benefits of our trusted medicines to more people in the world’s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.

What You’ll Work On:

Demand & Logistics

• Coordinate receipt and compilation of original shipping documents and ensure timely sharing with distributors.
• Verify shipping documents including invoices, packing lists, COO, CoA, batch details, and AWB/B/L accuracy before shipment.
• Follow up with distributors on customs clearance, delivery confirmation, and timely stock receipt.
• Support finished goods collection from local TPMs and track GRNs and FG releases to ensure on‑time completion.
• Monitor inventory and expiry exposure through distributor stock reports and support witnessing expired goods destruction at distributor sites, escalating risks proactively.
• Initiate and track goods transfers and movements as per distributor or business requirements.
• Review and support validation of logistics‑related claims (e.g., demurrage) in line with internal controls
• Support Monthly Forecast Preparation

Assist in collecting sales inputs, historical data, and market updates to support monthly demand forecasting.

• Update Demand Planning Files & Trackers

Maintain and update forecast trackers, ADS files, TMS/IMS records, and basic reporting templates.

• PO Monitoring & distributor Follow‑Up

Track purchase orders from submission to delivery and follow up with customers to ensure timely processing and payments.

• Assist in S&OP Meeting Preparation

Prepare basic slides, charts, and data summaries needed for Demand Review and S&OP meetings.

• Coordinate with Cross‑Functional Teams

Liaise with commercial, supply chain, and finance teams to gather missing data and clarify basic issues.

• Documentation & System Updates

Assist in maintaining updated product master data, including NPIs and phase outs, in tools like PRIME, SAP, or internal trackers

EHS (Environment, Health & Safety)

• KM & Fuel Data Management
  • Ensure timely collection, consolidation, and reporting of monthly Kilometers (KM) and fuel consumption data by the defined monthly deadline.
• Safety & Injury Prevention
  • Maintain a zero at‑fault significant injury record through proactive monitoring, coaching, and implementation of safety protocols.
• EHS Training & Compliance
  • Achieve and sustain over 95% compliance with all Lead Indicator requirements, including:
  • Annual EHS online training
  • Monthly safety awareness programs
  • New employee EHS orientation
  • Commentary driving sessions for high‑risk drivers
  • Annual mock drill execution at commercial sites
  • Annual Emergency Response Team (ERT) training
  • Ensure proper documentation and records are maintained for all training and audit requirements.
• Implementation of EHS Initiatives
  • Execute key EHS initiatives in alignment with the annual plan, ensuring:
  • Minimum two EHS communications per month
  • Monthly updates to the Senior Leadership Team (SLT)
• Incident Reporting & Post‑Incident Coaching
  • Ensure timely reporting of all EHS‑related incidents, including vehicle crashes, within required timelines.
  • Conduct structured post‑incident coaching for all at‑fault crashes and maintain relevant documentation.

Sample Lead – Monitoring, Dispensing & Reconciliation

• Sample Monitoring & Documentation

Maintain accurate and up‑to‑date documentation related to sample handling, dispensing, and inventory.

• Ensure all records fully comply with internal SOPs and audit requirements.

• Quarterly Sample Reconciliation
  • Conduct quarterly reconciliation of all samples to verify accuracy of stock levels.
  • Identify variances, investigate discrepancies, and report findings to management with corrective actions.
• Sample Storage Room Management (Jeddah)
  • Oversee the daily operations of the Jeddah sample storage room.
  • Maintain an updated sample tracker covering issuance, balance, expiry, and usage.
  • Generate and submit monthly sample management reports to relevant stakeholders.
• Compliance to SOPs
  • Ensure strict adherence to the Samples Storage Room SOP and Samples SOP.
  • Implement and monitor process discipline to ensure controlled, compliant, and safe sample handling

Distributor Claims & Finance Coordination

• Supply related Distributor Claims Review
  • Review distributor claims for accuracy, completeness, and compliance with company policies.
  • Coordinate with internal teams (Sales, Finance, Supply Chain) to validate supporting documents.
  • Highlight discrepancies, seek clarifications, and ensure timely resolution and approvals.
• Goods Receipt & Toll Fee Processing
  • Perform Goods Receipt (GR) posting in SAP for locally produced goods, ensuring accuracy in product quantities, batches, and expiry details.
  • Verify all supporting documents (delivery notes, Invoice) prior to GR posting to prevent discrepancies.
  • Process Toll fee related in coordination with the Finance team in APO and locally
  • Maintain and update a central tracker for all fee payments, approvals, submission dates, and pending follow ups
• Finance-Related Tasks
  • Support finance functions including invoice verification, payment processing follow‑up, and reconciliation activities.
  • Assist in month‑end closing activities by providing accurate data and required documentation.
  • Maintain strong coordination with the Finance team to ensure timely execution of financial deliverables.

Required Qualifications

Bachelor’s in supply chain management, Business Administration, Logistics, Commerce, Finance or a related discipline.

Personal Characteristics:

Excellent communication, interpersonal skills, discipline, flexibility, work with team.

Apply Now

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

     

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

EPD Established Pharma

        

LOCATION:

Saudi Arabia > Jeddah : The Headquarters Business Park, Corniche Road., Ash Shati

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

No

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Not Applicable