Knowledge Transfer (KT) PMO

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use.  I further attest that all information I submit in my employment application is true to the best of my knowledge. Job Description The KT PMO is responsible for coordinating and managing all Transition, Knowledge Transfer (KT) planning and execution activities within a transition wave or BU/BF scope. The role ensures that KT activities are structured, scheduled, tracked, and completed in line with transition milestones, enabling GCM teams to achieve the operational readiness and capability required to deliver at steady state. Accountabilities: KT Planning & Scheduling Support and maintain comprehensive KT plans aligned with transition wave timelines and milestones Support the Functional Transition leads and Transition Wave Managers on all aspects of transition Define KT schedules, maintain list of required SMEs, and coordinate participant availability across sending and receiving teams Ensure KT plans cover all in-scope processes, systems, and responsibilities within the assigned wave KT Execution Coordination Coordinate and track day-to-day KT activities across all phases, including shadowing, reverse shadowing, and documentation completion Monitor KT progress against plan, track completion rates, and flag delays or readiness gaps to the Transition Functional Lead or Transition Wave Manager Facilitate KT sessions and ensure all required participants are engaged and informed Readiness Tracking & Reporting • Track KT readiness against defined milestones and stage-gate criteria • Maintain up-to-date KT status reports and dashboards for governance forums and the Transition Functional Lead • Ensure structured readiness testing (SRT) inputs are captured and reported accurately Documentation & Sign-Off Management Ensure all KT deliverables (SOPs, process maps, training materials, and work instructions)are completed, reviewed, and signed off within agreed timelines Maintain a central repository of KT documentation and supporting evidence Issue Resolution & Escalation Identify and track KT-related issues, gaps, and risks, escalating unresolved items to the Transition Functional Lead or Transition Wave Manager Coordinate issue resolution across SMEs, GCM delivery teams, and functional stakeholders Education & Competencies (Technical and Behavioral): Experience 3+ years of experience in project coordination, PMO, or knowledge management roles within global organizations Experience supporting knowledge transfer activities in transition, shared services, or GBS/GCC environments preferred Exposure to transition planning, process documentation, and operational readiness activities Technical Competencies Strong project coordination and tracking skills, with ability to manage multiple workstreams simultaneously Ability to develop and maintain KT trackers, readiness dashboards, and structured governance reporting Proficiency in project tracking and collaboration tools Familiarity with transition methodologies, KT frameworks, and stage-gate governance Behavioral Competencies Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously Clear and proactive communicator with strong interpersonal skills across diverse, global teams Results-oriented mindset with strong attention to delivery commitments and accountability Education Bachelor’s degree required Languages Fluent in English Locations MEX - Santa Fe Worker Type Employee Worker Sub-Type Regular Time Type Full time