• Job title: Events & Engagements Specialist

• Location: Budapest, Hungary

• Job type: 2 years fixed-term, full time

About the job 

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready?  

Events & Engagements Specialists (EESs) within Global Meetings & Events, part of the Procurement Services tower, are responsible for implementing event plans and managing operational activities related to services provided by Scientific External Experts (SEE) and Health Care Organizations (HCO) during events. They lead the end-to-end process for various event types including internal events, congresses, conventions, advisory boards, speaker training, and virtual engagements.  

Be part of something exceptional. Our Budapest Hub has been recognized for workplace excellence, innovation, and our commitment to putting people first. See the full list of our awards at the end of this posting.

  

Main responsibilities:  

As an Events & Engagements Specialist, you will be responsible for the seamless execution of a wide range of internal and external events, as well as managing engagements with healthcare professionals and external experts. This role requires strong coordination, compliance awareness, and stakeholder collaboration to ensure impactful, efficient, and compliant event delivery across regions.  

 

Responsibilities 

On Events: 

• Partner directly or indirectly, through third party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholders. 

• Provide input regarding site selection, service contractors, contract negotiation and budget planning. Facilitate vendor selection. Adhere to company policies, particularly those related to transparency and compliance. In charge of remote meeting management through local vendors, as well as technical and analytical support for hybrid and virtual meetings. 

• Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities, either directly or indirectly through a third party agency. 

• Plan and monitor different types of meetings, identify risks early in the process and set up a risk mitigation plan. Oversee all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues, and on occasion provide hands-on program management. 

• Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved. Serve as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee data. Provide technical support and troubleshooting for One Sanofi platforms such as SpotMe and CVent, as well as other meeting technology solutions. 

On Engagements: 

• Dependent on event type, either oversee or manage activities related to SEE/HCO/patient engagement for event-related services, from the creation of the event or engagement, its approval, invitations, contract signatures and financial approvals through to the post-event invoicing and transparency disclosures. 

• Provide input to the Global Rationale Form, if required, for event and engagement approval. 

• Create and support completion of Service Agreements using One Sanofi tools and platforms. Manage corresponding reviews and approvals via the One Sanofi transparency approval and reporting tool. Coordinate Agreement signatures, communicating with external and internal parties, which include the Contract Management team for complex agreements. 

• Manage financial approvals and post-event invoice payments. 

• Monitor and report on follow-up actions and planning status related to SEE/HCO engagements. Update all related budgets and forecasts. Deliver the best end-to-end experience for internal and external stakeholders through event planning, implementation, and tracking. 

• Share knowledge and best practices with peers and stakeholders. Develop strong working relationships through transparent communication in all directions. 

• Contribute to ensuring vendors and partners consistently meet or exceed obligations, perform constant evaluation of services and processes. Provide metrics on relevant markers of event management success, as well as those related to transparency and compliance in a timely and accurate manner. 

 

About you  

Experience:  

• Minimum 3–5 years in event planning, contracting, or operational support, preferably in the pharmaceutical/life sciences industry or other regulated markets. 

 

Technical skills:

• Proficiency in Microsoft Office suite.

• Hands-on experience with tools like Veeva Vault CRM, Cvent, or similar event/contracting platforms is strongly preferred.

Soft skills:

• Strong stakeholder engagement.

• Attention to detail, customer orientation, and adaptability.

• Able to work independently in a fast-paced, multicultural environment with urgency and accountability. 

Education: 

• Bachelor’s degree 

 

Languages: 

• Excellent knowledge of English language (spoken and written).

• Excellent knowledge of German language (spoken and written).

 

Why choose us?

• Bring the miracles of science to life alongside a supportive, future-focused team in an international work environment

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave

• An individual and well-structured introduction and training of new employees and we will dedicate a Buddy for you to better navigate in your first weeks

• Join a great community & special events (Monthly Board Game Nights, Well-Being Lectures & Sport Clubs)

Office of the Year 2025 – Evolution Award
Our most recent award – Sanofi is recognized for creating an innovative workspace that supports collaboration and adaptability.

Marketing Diamond Award 2026 – Employer Branding
One of the highest honours at Hungary's prestigious Marketing Diamond Awards, recognizing excellence in employer branding.

BSC Investor of the Year 2025
Awarded by HIPA, ABSL Hungary, and AmCham Hungary for our contribution to Hungary's business services sector.

PwC Workforce Preference Survey 2025 – Top 3 Most Attractive Employers
Ranked 3rd among the most attractive employers in Hungary.

Hungarian Employer Branding Awards 2025 – Gold & Silver
Best Strategic Employer Branding Campaign (Gold) and Best Employer Branding Campaign in the Pharma Sector (Silver).

Pursue Progress. Discover Extraordinary.

Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.
 

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

Discover our Code of Conduct, that serves as the moral compass that guides us when chasing the miracles of science to improve people’s lives. Please ensure to have read this document before applying.

#Sanofi #SanofiCareers #joinSanofi

#jobopportunities #careeropportunities #sscjob

#Sanofi_Budapest_Hub #Budapest

#LI-EUR #LI-hybrid

#eventmanagement #Pharmaevent

#EventPlanner #EventCoordinator #MeetingPlanner

#EventProduction #ConferenceManagement #EventLogistics

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

The salary range for this position is :Ft9 120 000,00 - Ft13 680 000,00

Final compensation will be determined based on demonstrated experience, skills, location, and other relevant factors. Employees may be eligible to participate in Company employee benefit programs.