Executive Assistant (Temporary)

At Regeneron, we pair science with technology to accelerate the discovery and delivery of life‑changing medicines.  We are searching for an Executive Assistant to support Law Department executives. This role requires advanced understanding of the Law Department and its business clients, including key relationships.  An understanding of public policy, advocacy and government affairs is essential. 

We're looking for someone who brings strategic thinking, technological fluency, and genuine curiosity to the work of a fast-moving, high-impact team. The Executive Assistant will exercise considerable judgment and initiative, with the ability to influence stakeholders and understand key relationships.

When & Where:

This is a contract position of 3 months with the eligibility for extension and possible future conversion. located in our Washington D.C. office near Lafayette Square. This role will be on-site 4-5 days per week.

In this role, a typical day might include:

• Managing complex calendars, expenses, and time commitments for executives.
• Anticipating the needs of leaders and teams before they arise; resolving scheduling conflicts with minimal direction.
• Triaging incoming requests and inquiries, escalating time-sensitive or significant matters with good judgment and discretion.
• Identifying, developing, and implementing process improvements, bringing new tools or approaches to the team proactively, while maintaining highly organized and efficient administrative workflows and independently executing solutions.
• Leveraging AI tools (such as Microsoft CoPilot) to draft communications, summarize information, and streamline administrative workflows.
• Planning, managing and executing internal and external meetings end‑to‑end, including team meetings, large offsites, live trainings, and cross-functional gatherings, with attention to gathering agendas, logistics, coordination with stakeholders, catering decisions, materials and follow up.
• Building polished PowerPoint presentations by synthesizing inputs from multiple contributors into organized, executive-ready decks.
• Submitting requisitions, tracking of deadlines, monitoring purchase orders and renewals.
• Collaborating cross‑functionally and serving as a trusted partner to peers.
• Communicating effectively across all levels while maintaining confidentiality.
• Demonstrating organizational knowledge and understanding leader priorities, including support for increasingly complex responsibilities.
• Handling travel arrangements and expense reports for executives including managing complex international travel (typically VP+), visas and expense reporting.
• Maintaining departmental SharePoint, Teams and Intranet sites, keeping them current, organized and useful as working resources.
• Overseeing DC Office physical space and operations including: facility maintenance, upkeep and repairs; office supplies and pantry stock
• Facilitating visiting colleague access and seating as well as non-employee guest accommodation.

This role might be for you if you:

• Are highly collaborative and adept at coordinating across teams to develop and implement solutions and operate under minimal guidance.
• Exhibit discretion, independence, and sound judgment.
• Adapt well to change, ambiguity, and shifting priorities, and can embrace AI and modern productivity tools as a part of how you work.
• Work comfortably with senior leaders and understand how they think and what they expect.
• Possess advanced knowledge or ability to readily learn company and Law Department policies, practices, and resources and act as a point person for supported leaders and departments.

To be considered for this role, you must have:

• Availability to be present in the Washington, DC office 5 days a week
• 8 or more years of administrative experience required, with at least 4 years supporting senior leaders in a business or legal environment.
• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others.
• Proven ability to manage complex calendars, orchestrate senior‑level meetings and events, and coordinate domestic/international travel with precision.
• Exceptional organization, prioritization, and follow‑through; positive, can‑do attitude and respect for colleagues at all levels.
• Flexibility to support after‑hours needs tied to executive travel, global time zones, and critical events.
• Associate or bachelor’s degree preferred.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We are committed to building a workplace with an inclusive culture. Regeneron is an equal opportunity employer and all  qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law. Where required, we will provide reasonable accommodation to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.

Where necessary, we disclose salary ranges for roles in all countries in which we operate.  The final offer will be determined within the relevant range based on the country of employment, specific role level, and your skills and experience. In some countries, collective bargaining agreements (CBAs) may apply and influence certain elements of pay or benefits.  Regeneron offers a competitive and comprehensive total rewards package which may include, depending on country and role: annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g. medical, dental, vision, life and disability), paid time off, and family support benefits. For additional information about Regeneron benefits in the U.S., please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/. For other locations, additional information will be provided during the recruitment process.  If you have any questions, please speak with your recruiter. 

Please be advised that at Regeneron, we believe we do our best work when we are together. For that reason, many roles are required to be performed on‑site. Please speak with your recruiter and hiring manager for more information about on‑site expectations for your role and location.

As part of the recruitment process, certain background checks may be conducted in accordance with the laws of the country where the position is based. The purpose of such checks is to verify certain information prior to the commencement of employment such as identity, right to work and educational qualifications.

For jobs in Canada: this posting is for an existing position.