Executive Assistant

About This Role: 
The Executive Assistant (EA) supports two executives: the VP for Pharma CMC and Regulatory and the VP for Biologics CMC Development & Regulatory. These leaders oversee global organizations comprised of both lab-based and office-based employees, operating across time zones and within highly technical development environments.  This role plays a pivotal role in ensuring the seamless operation of the leadership office. As a key member of the team, you will manage complex calendars, coordinate high-impact engagements, and foster proactive communication across the organization. This role requires exceptional organizational skills, discretion, and the ability to operate independently in a fast-paced environment.  

You will collaborate closely with the Strategy & Operations Lead to align priorities, support leadership forums, and drive strategic initiatives. Additionally, you will act as a central point of contact for stakeholders across Biogen and externally, ensuring consistency and connectivity in enterprise-wide activities. The EA is instrumental in supporting the two VP’s organizational vision and the broader team’s success, making meaningful contributions to the business. 

This is a hybrid-based role at our Headquarters in Cambridge, MA requiring regular office presence. 

What You’ll Do: 

• Manage the VPs’ complex, global calendars, prioritizing internal and external engagements to optimize leadership effectiveness. 

• Prepare and execute Pharma and Biologics Leadership Team meetings, governance forums, and employee engagement events, including logistics, agendas, and follow-up actions. 

• Partner in the planning and execution of in-person leadership strategic sessions, including venue coordination, agenda logistics, materials preparation, participant communications, and follow-up actions. 

• Draft, review, and manage executive communications, ensuring timely correspondence and effective briefings. 

• Coordinate detailed domestic and international travel plans and process expense reports in compliance with company policies. 

• Maintain organizational documents, including org charts, distribution lists, and SharePoint sites, while supporting onboarding efforts for new leaders. 

• Collaborate with cross-functional teams to facilitate workflows and align on priorities. 

• Work closely with other Executive Assistants across Biogen to ensure alignment and consistency in scheduling, communications, and major events. 

• Monitor and triage emails, ensuring critical matters are prioritized and addressed effectively. 

• Support strategic initiatives and foster connectivity across the Pharma and Biologics teams and the broader organization. 

• Anticipate needs and proactively address challenges to maintain smooth operations.
   

Who You Are: 

 You are a proactive, highly organized individual who thrives in dynamic environments and understands the importance of discretion and professionalism. You excel at anticipating needs, solving problems, and maintaining a calm demeanor amidst complexity. Building strong relationships comes naturally to you, and you are confident in collaborating across all levels of the organization. You exercise sound independent judgment, confidently prioritizing competing demands and making decisions aligned with leadership intent. Your ability to communicate effectively and craft executive-ready materials sets you apart, and you are digitally fluent, leveraging tools to streamline operations. You are passionate about supporting leaders in achieving their goals and contributing to a high-performing team. 

Required Skills: 

• A minimum of 3 years of experience (minimum of 7 preferred) supporting senior executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or technical functions. 

• Demonstrated ability to collaborate across functions and work effectively with multiple executive stakeholders. 

• Strong organizational skills with the ability to manage competing priorities and anticipate needs. 

• Experience coordinating enterprise-wide governance processes and major organizational events. 

• High level of discretion and ability to handle sensitive matters with integrity. 

• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), Concur, Zoom, and collaboration platforms such as SharePoint. 

• Exceptional written and verbal communication skills, capable of drafting professional correspondence and executive-ready materials. 

• Strong relationship-building skills to foster collaboration across diverse teams. 
   

Preferred Skills: 

• Bachelor’s degree or equivalent professional experience.  

• Familiarity with life sciences or technical operations to understand business priorities.