BU Operations Specialist

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Knowledge:

• Must have sales support administrative experience. 
• Must be able to develop basic solutions to a variety of problems. 
• Must be able to learn quickly and spend the majority of time working independently with limited guidance from immediate manager using well-defined procedures and processes. 
• Good verbal, written, and office administrative skills are required. 
• Must be proficient in Microsoft Excel, Power Point and Word.

Specific education and experience requirements:

• Typically requires a HS diploma and minimum of 5 years of relevant office administrative experience.

Specific job responsibilities:

• Provides office service support to the field force, on areas such as travel arrangements, company car problems, customer grants, and business office materials. 
• Prepares routine sales, cost, expenditure, forecast, and monthly reports as needed. 
• Uses Excel spreadsheets and sorts and formats information. 
• Provides administrative support for organisation of local country or regional sales force meetings, training events and conferences and arranges customer travel and accommodation 
• Coordinates extra-departmental and sales management meetings. 
• Uses Word program at a proficient level., 
• Tracks departmental budget and investigates basic variances. 
• Conducts internet searches and compiles information in logical format on behalf of management. 
• Produces presentations, reports, documents and coordinates sales team expenses. 
• Works with IT to maintain Company CRM database. 
• Produces standard management reports and analysis. 
• Coordinates check requisitions with finance and categorizes, logs and sends out to customer/specialist. 
• Takes responsibility for sales team communications and maintenance of promotional items, and mailings. 
• Independently resolves inquiries from internal and external sources. 
• Prepares territory maps showing the field sales structures. 
• Coordinates teleconference and meeting room requirements. 
• Covers for other support team members during peak periods and absences.

在吉利德，我们致力于为所有人创造一个更健康的世界。过往逾35年间，我们在HIV、病毒性肝炎、COVID-19、肿瘤等危及生命的疾病领域持续推动药物革新，改善患者生活，并在全球范围内提升药物可及。未来，我们将继续应对全球最具挑战的健康问题，为实现这一使命，需要我们同心协力、坚定信念和不懈努力。

每个你都将在我们探索和推动改变生命的科学创新进程中扮演至关重要的角色，“吉客”是我们得以实现伟大愿景的重要伙伴，我们期待充满热忱、志存高远的你，在这里创造真正的影响力。

我们深信卓越的管理者才能赋能卓越的团队，每一位吉利德领袖都致力于为“吉客”创造积极的工作体验。无论你现在、抑或有志向成为团队管理者，都是塑造“吉客文化”的关键“引擎”，让我们共同创造一个让每位“吉客”都能感受到包容、持续成长和充分赋能的职场环境，实现未来无限可能。

加入吉利德科学，携手，突破不可能！

工作职责：

1. 事业部业务绩效追踪，分析及报告 (业绩, 预估, 费用, 准入, 关键活动, 架构等） -30%
2. 事业部运营协调 (赞助委员会, 销售之星, 六边形战士, 培训考试，归档系统及记录管理等)  -20%
3. 活动及项目支持-10%
4. 事业部预算及费用管理-20%
5. 采购，合同及供应商管理-10%

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.