AP Accountant

POSITION SUMMARY

We are seeking a detail-oriented and highly organized AP Accountant to join our Accounting Operations team. This role is responsible for the accurate and timely processing of accounts payable transactions, expense reports, vendor communications, and related general accounting activities. The ideal candidate will thrive in a dynamic, complex, and fast-paced environment and possess strong analytical, organizational, customer service and critical thinking skills. This position requires a combination of technical accounting knowledge and operational experience, along with the ability to independently resolve issues, manage multiple priorities, and collaborate effectively across departments. The candidate should be able self-motivated, adaptable, and a strong team player with a solid work ethic. This role regularly interfaces with internal stakeholders and external vendors and plays a critical role in supporting the Finance and Accounting organization within a growing company.

JOB FUNCTIONS/RESPONSIBILITIES

• Responsible for processing high volumes of accounts payable transactions, including invoice entry, account coding, and ensuring proper accounting period entry for accuracy and compliance with company policies.
• Review invoices for appropriate supporting documentation prior to processing and payment.
• Process accounts payable by matching invoices with appropriate purchase orders and supporting documentation.
• Review vendor contracts and exercise judgment in assigning appropriate expense accounts, departments, and project coding for non-PO invoices.
• Research and resolve vendor account, invoice, and payment discrepancies while maintaining accounts payable in good standing.
• Manage and monitor the AP email inbox, including responding to vendor inquiries, payment requests, and invoice related questions.
• Ensure adherence to company signature authority and approval policies.
• Manage the Concur expense reporting system, including expense report processing, audits and user support.
• Review employee expense reports thoroughly to ensure compliance with company policies and procedures.
• Review expense reports containing Healthcare Professional (HCP) related expenses to ensure Sunshine Act compliance.
• Manage the expense reports email inbox and provide support for employee expense submissions and travel booking inquiries.
• Provide excellent customer service to internal stakeholders and external vendors.
• Support quarterly reviews and annual audit by providing requested documentation to auditors.
• System maintenance for tax reporting compliance and year-end processing of 1099’s.
• Support financial systems implementations and participate in process improvements.
• Assist on special projects and ad-hoc assignments as needed.
• Adapt to evolving responsibilities and business needs within a growing organization.

QUALIFICATIONS

Education /Experience:

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 5+ years of Accounts Payable or general accounting experience, preferably in a high-volume environment.
• Required experience with Concur expense management system and NetSuite ERP system.
• Strong understanding of AP processes, expense reporting, and internal controls.
• Knowledge of 1099 reporting requirements and audit support processes.
• Proficient in Microsoft Office applications, particularly Excel.
• Familiarity with Sunshine Act compliance is preferred.

Knowledge, Skills and Abilities:

• Strong analytical, problem solving, and critical thinking skills with the ability to exercise sound judgment.
• Strong verbal and written communication skills.
• Ability to work independently to complete tasks in an accurate and timely manner while managing multiple priorities in a fast-paced environment.
• Highly organized, detail-oriented, dependable, and committed to producing accurate, high-quality work.
• Positive attitude, team-oriented mindset, and willingness to adapt to changing priorities and responsibilities.
• Customer-service oriented with the ability to work collaboratively across departments and with external vendors.
• Ability to prioritize tasks effectively and seek guidance when needed.

The salary range for this position is $115,000 to $130,000USD. Compensation will be determined based on several factors including, but not limited to; skill set, years of experience, and the employee’s geographic location. Please note that the required compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits unless otherwise provided.

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