Analyst, Business Operations

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Job Responsibilities:

·         Channel Supply & Commercial Operation

o    Support execution of monthly / quarterly channel stocking plans; track product quota adjustments across teams.

o    Maintain channel operations trackers (quota / shipments / inventory / customers); update stocking progress and identify exceptions in a timely manner.

o   Consolidate and share holiday logistics arrangement updates from importers; escalate abnormalities promptly.

o    Coordinate project and expense settlements, including data consolidation, document collection, preliminary validation, and progress tracking.

o    Coordinate internal expense settlements, including cycle planning, timeline arrangement, cross-functional alignment, and internal/external coordination.

·         Import Operations Support

o    Maintain import operations trackers covering all commercially launched products for Gilead China, including (but not limited to):

²  Import routes: Ireland → China / U.S. → China / Canada → China

²  Scope includes: monthly/weekly import plan follow-up; initial review and circulation of import documents; internal/external communications; import document archiving; import record updates.

o    Manage and reconcile inbound orders and accounts receivable items.

²  Confirm purchase orders on time and in full per import plans; synchronize updates with Ireland/U.S. customer service teams.

²  Compile and update purchasing requirements; enter invoices and accounting vouchers; perform monthly A/R reconciliation.

²  Maintain reconciliation communications with importers and escalate exceptions promptly.

·         Inventory (In/Out/Stock) Management

o    Update weekly/monthly inventory movement reports.

²  Collect data across three dimensions: import shipments, channel supply, and domestic inventory.

²  Calculate MOH (Months on Hand) and flag inventory risks; trigger extreme inventory supply process when needed.

o    Regularly consolidate channel stocking, inventory, shipment, and sales data to support business needs.

·         Team Documentation Management

o    Complete document circulation and operational support tasks as required (covering import ops, commercial ops, inventory management, etc.).

o    Support product lifecycle management follow-ups, including updates/maintenance of product documentation and archiving of historical records.

Support importer agreement management, including archiving, information logging, and system entry.

在吉利德，我们致力于为所有人创造一个更健康的世界。过往逾35年间，我们在HIV、病毒性肝炎、COVID-19、肿瘤等危及生命的疾病领域持续推动药物革新，改善患者生活，并在全球范围内提升药物可及。未来，我们将继续应对全球最具挑战的健康问题，为实现这一使命，需要我们同心协力、坚定信念和不懈努力。
每个你，都将在我们探索和推动改变生命的科学创新进程中扮演至关重要的角色，“吉客”是我们得以实现伟大愿景的重要伙伴，我们期待充满热忱、志存高远的你，在这里创造真正的影响力。
我们深信卓越的管理者才能赋能卓越的团队，每一位吉利德领袖都致力于为“吉客”创造积极的工作体验。无论你现在、抑或有志向成为团队管理者，都是塑造“吉客文化”的关键“引擎”，让我们共同创造一个让每位“吉客”都能感受到包容、持续成长和充分赋能的职场环境，实现未来无限可能。
加入吉利德科学，携手，突破不可能！

支持渠道与供应链日常运营，保障产品按计划备货、发货、结算及合规流通；与此同时，为保障进口和渠道供应信息的衔接，针对产品注册变更和资料维护以及进口商日常管理支持（进口商资质+经销协议管理和存档等）。
岗位属于运营支持性质，偏执行和初级数据处理分析。
 

岗位核心职责：

1.渠道供应 & 商务运营

o   协助月度/季度渠道备货计划的执行根据与团队间产品配额调整跟踪

o   维护渠道运营台账（配额 / 发货 / 库存 / 客户），更新备货进度并锁定异常情况

o   进口商节假日物流安排信息汇总和分享，并及时反馈异常

o   协调项目及费用结算，含数据梳理、资料收集、初步核对与进度跟踪

o   内部费用结算统筹，含结算周期、时间安排、跨部门对接，内外部协调

2.进口运营支持

o 涵盖吉利德中国所有商业上市品种进口运营台账，主要涵盖：

o  进口线路：爱尔兰 → 中国 / 美国 → 中国 / 加拿大 → 中国

o  内容框架：月度/周度进口计划跟进、进口资料初审及流转、内外部信息沟通、进口资料归档、进口记录更新

o  到货订单和应收款管理和核对

o  根据进口计划按时保量确认采购订单并同步爱尔兰/美国客服团队

o  统计和更新采购需求、录入发票和记账凭证、月度核对应收账款

o  与进口商保持对账沟通，并及时反馈异常情况

3. 进销存管理

o  进销存周报或月报更新

o  货物进口，渠道供应和国内库存三个维度进行数据收集

o  测算MOH并预警库存风险，按需触发极端库存供应流程

o   定期整理渠道备货、库存、发货及销售数据支持

4. 团队文档管理

o   按要求完成资料流转及运营支持工作（涵盖进口运营、商务运营、进销存管理等）

o   协助产品全生命周期管理跟进，包括产品资料更新和维护、历史资料归档等

协助进口商协议管理，主要包括协议归档、信息记录、系统录入等

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.