Administrative Assistant

Established support individual contributor that executes tasks that are typically routine, with some deviation from standard practice. Provides support for internal teams in the Administration & Secretarial area. Follows administrative processes to ensure accuracy, timeliness, and quality of deliverables. Maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.

Key Activities

• Agenda management
• General system requests
• Travel arrangements
• Expense report
• Internal meetings organization

Additional Duties & Responsibilities

• Completes tasks and follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.
• Completes administrative support functions to facilitate executive's ability to effectively lead the organization.
• Helps draft communication with employees, management, external business contacts, and vendors in a courteous and professional manner.
• Records data and supports organization of presentation materials and other documentations in a variety of formats.
• Assists organization of meetings and scheduling, supporting coordination of venues, materials, and technology support.
• Demonstrates Johnson & Johnson's Leadership Imperatives and Credo.

Required Qualifications

• Proven experience in Administrative Assistant, Executive Assistant, Administrative Coordinator, or similar support roles.
• Experience managing complex calendars, travel arrangements, expense reports, and meeting coordination.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.
• Experience utilizing digital productivity tools, including Microsoft Copilot or similar technologies.
• Strong written and verbal communication skills.
• Professional proficiency in English and Spanish.
• Ability to handle confidential and sensitive information with discretion and integrity.
• Demonstrated ability to work independently, exercise sound judgment, and proactively anticipate business needs.
• Strong attention to detail and commitment to compliance, company policies, and ethical standards.