Administration Coordinator

Career Category

Administrative

Job Description

Join our team at AMGEN Capability Center Portugal, consistently recognized among the top companies in the Best Workplaces™ ranking by Great Place to Work® in Portugal. In 2026, we were once again distinguished as one of the top Best Workplaces in the country (category 201–500 employees), reinforcing our commitment to an exceptional employee experience and workplace culture.

We are a team of over 500 talented individuals, spanning more than 30 functions and areas of expertise, and representing over 40 nationalities. Together, we bring diverse perspectives and professional backgrounds to help shape the future of healthcare through innovation and technology.

This is your opportunity to explore a world of possibilities across areas such as Data & Analytics, Digital, Technology & Innovation, Cybersecurity, R&D Operations, Global Distribution, Finance, Regulatory Affairs, General & Administrative, Human Resources, and many more.

Located in the heart of Lisbon, our AMGEN office fosters a culture of innovation, excellence, and purpose. Come thrive with us at AMGEN, supporting our mission To Serve Patients.

What we do at AMGEN matters in people’s lives.

ADMINISTRATION COORDINATOR

LIVE

WHAT YOU WILL DO

As Administration Coordinator, you will partner closely with senior executives and stakeholders across different functions and geographies, supporting the leaders who drive our strategic priorities across the organization. You can make a real difference by ensuring coordination, clarity, and consistency in how executive schedules and relationships are managed.

As a strategic administration partner, you will deeply understand executive priorities to effectively manage complex, multi–time-zone calendars, navigate stakeholder interactions, and act as a trusted gatekeeper for the executive’s time and focus. You will communicate daily with senior leaders, ensure accuracy across meetings and travel arrangements, and maintain confidentiality with the highest level of professionalism.

The responsibilities of the role will include:

• Proactively manage complex calendars, schedule meetings across global time zones

• Coordinate domestic and international travel, including expense reporting via Concur

• Prepare and proofread correspondence, reports, and presentations

• Support department operations such as onboarding/offboarding, technology set-up, and workspace coordination

• Partner with other administrative professionals and functional areas to ensure alignment and communication

• Assist with budget tracking and vendor coordination

• Maintain confidentiality and professionalism in all interactions

• Collaborate on special projects and events as needed

• Leverage digital tools, including AI, to streamline workflows, increase efficiency, and improve quality

• Assess current administrative workflows to optimize and automate processes

WIN

WHAT WE EXPECT OF YOU

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.

Minimum requirements

• Post-secondary education and 2 years of administrative experience

Or

• High school and 4 years of administrative experience

Preferred requirements

• 4+ years of experience supporting senior leadership in a corporate or biotech environment

• Expertise in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

• Proficiency in Concur, Workday, and Microsoft Teams

• Excellent organizational, written, and verbal communication skills

• Proven ability to manage multiple priorities in a fast-paced environment

• Strong attention to detail and problem-solving skills

• High level of discretion and integrity when handling confidential information

THRIVE

WHAT YOU CAN EXPECT OF US

As we work to develop treatments that take care of others, we also care deeply for our teammates’ well-being and growth.

• Vast opportunities to learn, develop, and move up and across our global organization.

• Diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, take risks, and act.

• Generous AMGEN Total Rewards Plan comprising healthcare, finance, wealth, and career benefits.

• Flexible work arrangements.

APPLY NOW

Objects in your future are closer than they appear. Join us.

CAREERS.AMGEN.COM

EQUAL OPPORTUNITY STATEMENT

AMGEN is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

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