Sr. Project Coordinator, Medical Affairs (Contractor)

Legend Biotech is seeking a Sr. Project Coordinator, Medical Affairs (Contractor) as part of the Medical Affairs team based in Bridgewater, NJ.

Role Overview

The Sr. Project Coordinator, Medical Affairs supports the planning, execution, and tracking of Medical Affairs initiatives to ensure timely, compliant, and high-quality delivery of projects. This role partners closely with the Medical Affairs Leadership Team, Field Medical, Clinical Development, R&D and external suppliers to coordinate activities, manage timelines, and maintain operational excellence across Medical Affairs deliverables.

Contract Duration: 12 months

Key Responsibilities

Project Coordination & Execution

• Coordinate operational activities for Medical Affairs projects, including (but not limited to) Field Medical activities, advisory boards, investigator-initiated-initiated studies (IIS), publications, congress activities, medical sponsorships, medical education programs, and internal initiatives.
• Develop and maintain project plans, timelines, trackers, and status reports to support on-time execution.
• Monitor milestones, deliverables, risks, and dependencies; escalate issues as needed.
• Support a calendar of activities including meeting planning and logistics, agendas, materials, minutes, and follow-up-up actions.

Cross-Functional Collaboration

• Serve as a central point of contact between Medical Affairs and cross functional stakeholders (Clinical, R&D, Compliance, Legal).
• Facilitate communication and alignment across teams to ensure clarity on roles, responsibilities, and timelines.
• Coordinate with vendors, agencies, and external partners to ensure deliverables meet quality, budget, and timeline expectations.

Process, Compliance & Documentation

• Ensure projects and activities adhere to internal policies, SOPs, and external regulatory requirements.
• Maintain accurate and audit ready-ready documentation, including project files, approvals, contracts, and compliance records.
• Support fair market value and compliance processes for cross-functional requirements.
• Support administrative tasks for the Medical Affairs Leadership team and Field Medical team as needed.

Reporting & Operational Support

• Prepare dashboards, metrics, and summaries to track project progress, resource utilization, and key performance indicators.
• Support budget tracking and invoice processing in collaboration with finance and vendors.
• Assist with department planning activities, including meetings, annual plans, resourcing, and forecasting.

Requirements

• Bachelor’s degree in life sciences, healthcare, business, or related field.
• 3-5 years of experience in project coordination, operations, or administrative support within pharmaceutical, biotech, CRO, or healthcare environments.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with project management tools is a plus.
• Excellent written and verbal communication skills.
• High attention to detail and ability to work in a regulated environment.
• Experience supporting Medical Affairs or Clinical Development teams.
• Familiarity with Medical Affairs activities such as advisory boards, congress planning, or IIS.
• Knowledge of compliance requirements and SOP-driven environments.
• Experience working with cross functional and matrixed teams.
• Project coordination and time management.
• Stakeholder communication and collaboration.
• Problem-solving and proactive issue identification.
• Process orientation and continuous-improvement mindset.
• Ability to work independently while managing competing priorities.
• Demonstrated ability to work well under pressure and with frequent interruptions; must have effective time management skills and the ability to multi-task.

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