The primary function of this position is to manage all corporate (multi-jurisdictional) and global payrolls, ensuring timely and accurate payroll and payroll tax processing, distribution, and reporting. This position will be the primary source of contact and support for on/off-site HR Managers regarding all issues and information related to payroll, payroll taxes, and DOL regulatory and compliance issues.
This role will manage a team of 4-5 Payroll Specialists, providing training and skills development.
Key Accountabilities
Delivering excellent business results through the efforts of their team, these results are achieved by:
- Balancing a strategic work focus as well as jumping into the sometimes daily/weekly/ monthly functional tasks involved with supporting the deliverables of the department.
- Take a leadership role in identifying and, where needed, implementing compliance controls (i.e. SOX) related to the payroll process for the company.
- Communicate with leadership and business partners on updates of regulatory and operational changes regarding payroll and business impact.
- Assist finance with all payroll and related reports for journal entries for accounting team in support of month, quarter and year-end close and support of auditor requests.
- Register for new state/SUI/local payroll tax as needed and add jurisdictions in the payroll system.
- Manage unemployment rates with each registered payroll state and ensure accurate and current information is in the payroll system.
- Make recommendations on updating policies and procedures related to payroll processing and payroll systems program management.
- Interpret government regulations and company policies affecting payroll policies and procedures. Update company policies & practices to conform to federal, state and local guidelines in both US and EMEA. Communicates changes to all parties.
- Responsible for creating, scheduling, and distributing custom reports based on the business, finance, or external need.
- Provide analysis of payroll and related costs to identify trends and to ensure accurate reporting.
- Ad-hoc projects, reporting and account reconciliations, and other assignments as needed to support finance and HR.
- Select and supervise the activities of the department staff; communicate, interpret, and discuss with team the company policies and procedures.
- Determine job objectives, work methods and performance standards; review performance relative to individual objectives and provide feedback to employees.
- Manage the Payroll team. Authorize and communicate salary changes, promotions, transfers, discipline, and discharge and administer all other personnel actions.
- All other duties as assigned.
Skills
- Demonstrated advanced skills with the standard features of various software (Microsoft Word and Excel, PowerPoint, Outlook, Internet, and other proprietary programs) and current Payroll platform, Workday.
- Ability to read, write, speak and understand English.
- Ability to define problems, use sound judgment when making decisions, collect data, establish facts, and draw valid conclusions.
- Creative problem solver: ability to quickly grasp the business issues and develop the best solution; finds creative ways to solve complex issues among demanding parties and achieve “win-win” resolutions.
- Ability to deal with ambiguity and adapt easily to rapidly changing business conditions.
- Ability to strategize, design, execute, and communicate with all levels within the organization.
- Results-focused; accountable and strong sense of ownership.
- Strong interpersonal skills and relationship management.
Minimum Requirements
- Education: Bachelor’s Degree with a focus in HR, Accounting or Finance preferred, or Associate Degree with certification in payroll (CPP).
- Experience: 7-10+ years of progressively responsible positions in payroll including 3+ years managing payroll staff.
Preferences
- Certifications: Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is strongly preferred.
Working Conditions & Physical Requirements
Physical Activity
- Moderate physical activity. This position will require frequent walking, sitting and/or standing for extended periods of time, carrying, heavy lifting (max. 50 lbs.), reaching while standing, gripping and twisting hand movements, finger control and other general repetitive motions (for more than four [4] hours per day).
- Ability to read and understand applicable materials.
- Manual dexterity to operate calculator/computer.
- Able to read and interpret company documents.
Working Conditions
- Work is normally performed in a typical interior office work environment.
- The noise level is usually moderate.
Critical Success Factors
- Customer Focus. Identifies, prioritizes and anticipates customer needs and delivers relevant, value-add, solutions to meet and exceed them.
- Results Driven. Internal drive toward action to efficiently, timely, and accurately achieve results. Sets high but achievable standards for self and others. Seeks opportunities to improve process and outcomes. Constantly reviews performance to identify areas to develop.
- Efficient. Takes responsibility for own time and effectiveness. Identifies what needs to be done and does it before being asked or before the situation requires it. Able to work things out without having to be shown too often. Seeks opportunities to contribute appropriately without direction.
- Communication. Able to communicate information and ideas clearly and articulately both in oral and written form. Uses appropriate language, style and methods depending on audience and the purpose of communication. Able to convey complex information clearly. Anticipates the information that others will need. Expresses ideas effectively. Practices attentive and active listening.
- Collaboration. Actively supports and contributes to the success of the team. Actively encourages and practices collaboration and cooperation on the team. Shares information and supports other team members. Can get things done with and through others and set realistic objectives. Seeks opportunities to develop others.
- Relationship Builder. Develops, maintains, and strengthens strong partnerships with others internally and externally, cross functionally, in person and remotely.
- Critical Thinking and Problem Solving. Able to identify and separate out the key components of problems and situations. Able to manipulate and interpret information from a range of sources to spot patterns and trends in information and to deduce cause and effect from this. Can generate a range of creative solutions, evaluate, and choose the most appropriate option
- Improvement Driven. Inspires and generates new solutions and approaches to issues and challenges to maximize efficiency and effectiveness through everyday practice of root cause analysis and critical thinking problem solving; Continually works to refine skills and abilities; Builds on ideas of others to come up with new ways to address issues or problems; Generates creative new solutions and approaches to issues and processes.
- Organization and time Management. Plans and prioritizes work, manages time appropriately to meet deadlines, follows up with others to ensure one’s own work and commitments are completed on time, deals with pressure and deadlines through good planning.
*This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience. The salary range will adjust along with the level of the role to match the person’s relevant experience and/or education level.
At Inotiv, our work helps advance the development of new medicines and therapies that can improve people's lives. As a leading global contract research organization (CRO), we partner with researchers to tackle complex scientific challenges, drive innovation, and help build a healthier, safer world. Bringing together scientists, researchers, technical experts, and business professionals, we provide the expertise and collaboration needed to move research forward. Our people make this work possible, and we value the knowledge, ideas, and contributions each person brings to the team. Whether you are starting your career or bringing years of experience, Inotiv offers opportunities to learn, grow, and play a meaningful role in advancing treatments for patients around the world.
Salary will be commensurate with experience and responsibilities. Benefits include health and dental coverage, short- and long-term disability, paid time off, paid parental leave, 401K, and more!
Inotiv is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, disability, national origin, veteran status, or any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.