Sr. Executive Administrative Assistant

About Orthopaedics

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of Orthopaedics? Ready to join a team that’s reimagining how we heal? Our Orthopaedics teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems. Our teams build solutions for joint reconstruction; trauma and craniomaxillofacial; sports, extremities, and elective foot and ankle; spine; and robotics and digital surgery.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

The Sr. Executive Administrative Assistant provides high‑level administrative, coordination, and operational support to SVP / VPs and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness. Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision‑making.

The Sr. Executive Administrative Assistant acts as a trusted extension of the executive strategy office, balancing operational excellence with sound judgment, discretion, and enterprise awareness.

Key Responsibilities

Strategic Executive Partnership

• Act as a trusted thought partner to SVP / VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.

• Operate with a CEO‑office mindset, anticipating downstream impacts, sequencing, and trade‑offs across business, governance, and external commitments.

• Exercise independent judgment in managing time, access, and information flow, escalating only when value‑adding or risk‑mitigating.

• Provide stability, clarity, and momentum in complex, fast‑moving environments.

Executive Time, Calendar & Cadence

• Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.

• Serve as an effective gatekeeper for scheduling and access.

• Own the annual executive cadence, anticipating leadership meetings, board‑adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.

• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.

Senior‑Level Meetings & Coordination

• Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.

• Manage end‑to‑end meeting logistics, including agendas, pre‑reads, and executive‑ready presentation materials.

• Partner with leaders and other EAs / Coordinators to align agendas and sequencing for complex, multi‑leader forums.

• Track and coordinate follow‑ups, actions, and decisions to ensure accountability and momentum.

Executive Communications & Stakeholder Management

• Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.

• Draft responses and communications that reflect executive voice, intent, and priorities.

• Serve as a primary point of contact for SVP / VPs, tracking action items and follow‑ups.

• Act as a professional interface with senior leaders, internal teams, external partners, and vendors.

Administrative, Office & Operational Support

• Coordinate internal and external communications and initiatives on behalf of SVP / VPs.

• Oversee office operations, including supplies, services, purchasing, and vendor coordination.

• Maintain efficient administrative processes and provide backup support across the administrative team as needed.

Project, Program & Enterprise Support

• Support leadership initiatives and special projects based on priorities and capacity.

• Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.

• Support internal communities (e.g., Credo Committee, Culture Team, WiSTEM, ERGs) through coordination and logistics.

• Independently manage or contribute to operational projects tied to leadership effectiveness or transformation.

Information, Travel & Event Management

• Maintain organized electronic and physical filing systems; record and distribute meeting minutes.

• Support onboarding through coordination of materials, access, and logistics.

• Coordinate travel, lodging, and transportation for Senior Executives.

• Process and reconcile expenses in compliance with policy.

• Plan and execute meetings and events, including logistics, A/V, space setup, and catering.

Operational Excellence & Confidentiality

• Assist with budget tracking as required.

• Continuously improve administrative and departmental workflows.

• Handle sensitive and business‑critical information with absolute discretion and professionalism.

• Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction.

Cross‑Functional Coordination

• Liaise with internal teams, external partners, and vendors to ensure smooth operations.

• Enable strong cross‑functional collaboration through clear communication and follow‑through.

Qualifications:

Required

• A bachelor’s degree

• A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP, or SVP‑level leaders

• Experience leveraging AI tools to enhance productivity and workflow efficiency

• Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint

• Advanced calendar, meeting, and event management experience

• Exceptional written and verbal communication skills

• High judgment, discretion, and emotional intelligence

• Ability to synthesize information, anticipate needs, and operate independently

• Comfort with ambiguity, shifting priorities, and incomplete inputs

• Strong organizational discipline paired with enterprise‑level thinking

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone Orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals.

Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

This job posting is anticipated to close on 8/24/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

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