Sr. Assoc, Administrative Services

Job Description

Role Summary

We are seeking a talented and motivated Senior Administrative Assistant to provide proactive, high-quality, flexible, and reliable administrative support to the Head of Global Clinical Supply (GCS). In addition, planning and support to GCS Organization as required. This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of team members.

We are seeking candidates who are proactive, thrive in complexity, demonstrate resilience, and model the highest caliber of values and standards. This position requires initiative high attention to detail and the ability to learn quickly with a demonstrated ability and willingness to continuously acquire new competencies. It also requires good judgement, confidentiality, strong work ethic, a high degree of accountability, excellent organizational and computer skills, and teamwork.

Location/commute

• This role is based at our headquarters site in Rahway, NJ.

• We offer a hybrid setup, combination of an in-office (3 days) & remote/off-site (2 days).

• This position cannot be 100% remote.

Responsibilities

• Communication Skills must be at a level to effectively interact with our Company's executives and internal/external clients to maintain workflow.

• Develops and maintains internal Share Points, Microsoft Team Spaces, and Collaboration websites with the input of stakeholders

• Develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software.

• Coordinates special projects within the division/area and function

• Develops monthly agendas for leadership meetings with input from leaders and stakeholders

• Organizes and compiles meeting materials, facilitates meetings, records Action Items, and follows up for completion

• Calendar and Distribution list management for Outlook meetings and communications

• Organize on and off-site meetings | Coordinate all meeting logistics including meeting location, space designation, food & beverage, off-site dinners and teambuilding

• Coordinates local and international travel and logistics

• Contacts job applicant candidates and coordinates interviews to aid in hiring talent for the leadership team and their organization

Qualifications, Skills & Experience
Education:

• Required: High School Diploma

• Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience:

• Minimum of 8 years of Administrative Assistant experience

• Minimum of 3 years’ Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above).

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

• Communication skills must be at a level to effectively interact with company executives and internal/external clients, both on-site and remotely to maintain workflow.

• Strong organizational skills and ability to handle and prioritize simultaneous assignments

• Extraordinary attention to detail.

• Proactive, self-directed, with strong decision-making abilities.

• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel

• Experience processing Visa and Passport applications

• SAP experience: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms

Preferred Experience:

• Experience with event planning and coordination.

• Advanced education (associate or bachelor's degree) or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).

#MSJR

The salary range for this role is: $82,700 - $130,200

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Required Skills:

Accountability, Administrative Support, Business Communications, Clerical Skills, Communication, Customer Communications, Detail-Oriented, Endevor, Expense Tracking, Individual Resilience, Microsoft Office, Processing Expense Reports, Report Preparation, Task Management, Travel Expense Reports

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

N/A

Job Posting End Date:

04/10/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.