Sr. Administrative Assistant

<meta><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Senior Administrative &amp; Facilities Assistant</strong></b></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Location:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Malvern, PA (Onsite)</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Type:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Full-Time</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:center;"></p><hr><p></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">About the Role</strong></b></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><span style="font-size:11pt;white-space:pre-wrap;">We are seeking a highly organized, proactive, and service-oriented </span><b><strong style="font-size:11pt;white-space:pre-wrap;">Senior Administrative &amp; Facilities Assistant</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> to serve as the operational backbone of our </span><b><strong style="font-size:11pt;white-space:pre-wrap;">Malvern, PA</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> office. This role is the "heart of the office," ideal for a detail-driven professional who enjoys keeping a workplace running smoothly, solving problems before they arise, and creating a welcoming environment for both employees and visitors.</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><span style="font-size:11pt;white-space:pre-wrap;">As a key member of our administrative and facilities team, you will provide high-level support across multiple departments, ensure our workplace is safe and efficient, and help maintain a positive, professional employee experience.</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:center;"></p><hr><p></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Key Responsibilities</strong></b></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">&nbsp;</strong></b></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Administrative Support</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;"><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Executive Partnering:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Provide senior-level administrative support to leaders and cross-functional teams, including complex calendar management and meeting coordination.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Documentation:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Prepare high-level correspondence, reports, presentations, and other critical documentation.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Financial Tasks:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Process invoices, expense reports, and purchasing requests with high attention to detail.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Engagement:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Support company events, meetings, and internal employee engagement activities.</span></li></ul><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><span style="font-size:11pt;white-space:pre-wrap;">&nbsp;</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Facilities &amp; Office Operations</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;"><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Workplace Point of Contact:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Serve as the primary contact for all facility-related needs, coordinating maintenance, repairs, and vendor management.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Inventory &amp; Assets:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Maintain inventory of office supplies, equipment, and workspace assets; coordinate replenishment to ensure zero downtime.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Logistics:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Oversee mailroom operations, shipping/receiving, and office deliveries.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Space Planning:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Support office moves, renovations, and workstation assignments to optimize our physical environment.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Safety &amp; Compliance:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Ensure full compliance with health, safety, and building regulations.</span></li></ul><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><span style="font-size:11pt;white-space:pre-wrap;">&nbsp;</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Employee &amp; Visitor Experience</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;"><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Reception:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Greet visitors and manage reception-related responsibilities with a professional, inclusive touch.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Onboarding:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Assist with new hire logistics, including workspace setup, access badges, and office tours to ensure a perfect "Day 1."</span></li></ul><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><span style="font-size:11pt;white-space:pre-wrap;">&nbsp;</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:center;"></p><hr><p></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Qualifications</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;"><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Experience:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> 3–5+ years in administrative, office management, or facilities coordination roles, specifically supporting senior leadership.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Technical Skills:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Deep proficiency with </span><b><strong style="font-size:11pt;white-space:pre-wrap;">Microsoft 365</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> (Outlook, Word, Excel, PowerPoint) and other office software.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Organization:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Exceptional ability to manage multiple priorities simultaneously with a high degree of ownership.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Communication:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Excellent written and verbal communication skills.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Physical Requirements:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Ability to lift up to </span><b><strong style="font-size:11pt;white-space:pre-wrap;">25 lbs</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> and support physical office tasks when needed.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Mindset:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> A positive attitude, strong customer service orientation, and a proactive approach to problem-solving.</span></li></ul><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><span style="font-size:11pt;white-space:pre-wrap;">&nbsp;</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Preferred Qualifications</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;"><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:11pt;white-space:pre-wrap;">Familiarity with facilities management systems or ticketing platforms.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:11pt;white-space:pre-wrap;">Direct experience coordinating office moves or space planning projects.</span></li></ul><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:center;"></p><hr><p></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:11pt;white-space:pre-wrap;">What We Offer</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;"><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="white-space:pre-wrap;">Competitive compensation</strong></b><span style="white-space:pre-wrap;"> aligned with market rates and commensurate with education and experience.</span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;"><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Comprehensive Benefits:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> A full package designed to support your health and well-being.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Growth Potential:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> Opportunities for professional development within a growing organization.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:11pt;white-space:pre-wrap;">Culture:</strong></b><span style="font-size:11pt;white-space:pre-wrap;"> A collaborative, supportive, and mission-driven work environment.</span></li></ul><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><br></p><hr><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><br></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><span style="font-size:10pt;white-space:pre-wrap;">*Applicants must&nbsp;be authorized to&nbsp;work for any employer in the US. We are unable to sponsor or assume responsibility for employment visa/work authorization&nbsp;at this time.&nbsp;</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><span style="font-size:10pt;white-space:pre-wrap;">Greenbrook, a subsidiary of&nbsp;Neuronetics, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information,&nbsp;pregnancy&nbsp;or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Greenbrook makes hiring decisions based solely on qualifications, merit, and/or business needs at the time.&nbsp;</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><span style="font-size:10pt;white-space:pre-wrap;">We are committed to&nbsp;providing&nbsp;equal employment opportunities to individuals with disabilities and protected veterans.&nbsp;</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="font-size:10pt;white-space:pre-wrap;">Benefits Statement: </strong></b><span style="font-size:10pt;white-space:pre-wrap;">Selected candidate will be eligible to participate in the Company’s employee benefit plans, which currently include: health insurance; dental insurance; vision insurance; optional supplemental medical insurance; health savings and flexible spending accounts; company-paid life insurance and additional voluntary life insurance; company-paid short term disability and long term disability insurance; participation in a 401(k) savings and investment plan with company contribution; and paid time off for non-exempt salaried employees is calculated as .625 per pay period worked for vacation time and .29166 per pay period for personal time. Full-time exempt employees will be eligible for Flex-PTO, which allows time off without accrual. If applicable and required under state law, the successful candidate will also be eligible for paid sick leave. These benefits are subject to plan terms, company&nbsp;policies&nbsp;and are subject to change.&nbsp;</span></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><span style="font-size:10pt;white-space:pre-wrap;">GBSP25&nbsp;</span></p> <meta><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:6pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><b><strong style="color:rgb(96,44,137);font-size:13pt;white-space:pre-wrap;">About Us</strong></b></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:9pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;"><br></p><p style="font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:10pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:left;"><span style="font-size:10pt;white-space:pre-wrap;">Neuronetics, Inc. is a leading mental health company dedicated to transforming lives through innovative treatments. Now joined with Greenbrook Mental Wellness Centers, we offer FDA-cleared NeuroStar® TMS and Spravato® therapies for major depressive disorder and treatment-resistant depression across 95+ clinics nationwide. Together, we’re expanding access to life-changing care—combining cutting-edge technology with clinical expertise to make a real impact in the mental health space.</span></p>