Specialist, Professional Events

The Specialist will manage multiple educational initiatives simultaneously, collaborating with Marketing, Medical Affairs, Compliance, Sales, and external vendors to deliver high-quality virtual, hybrid, and in-person HCP educational events. This position offers the opportunity to contribute both operationally and strategically while developing expertise in healthcare professional education and event management.

Event Planning & Coordination 

• Coordinate event logistics including but not limited to registrations, attendee communications, audio visual production, food and beverage planning, and meeting materials creation. 

• Lead onsite event execution activities, proactively resolving issues and ensuring a seamless attendee experience. 

• Manage vendor deliverables and timelines while ensuring event requirements, expectations, and deadlines are clearly communicated and achieved. 

• Track project milestones and follow up with stakeholders to ensure deadlines are met. 

• Maintain event planning documents, templates, and event specific budgets. 

• Support the implementation of established event processes and identify opportunities for increased efficiency. 

• Build strong working relationships across Marketing, Medical Affairs, Compliance, Procurement, Sales and vendor teams. 

• Analyze event performance data and develop post-event insights and recommendations to support continuous improvement. 

• Help identify trends and opportunities for continuous improvement based on event outcomes and participant feedback. 

Basic Qualifications: 

• At least 3 years of experience in event management, professional education, healthcare marketing, meetings management, conference planning, or related disciplines. 

• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously. 

• Strong customer service mindset with a commitment to delivering exceptional attendee experiences.  

• Ability to anticipate challenges and proactively develop solutions.  

• Demonstrated ability to work independently while managing multiple priorities. 

Preferred:

• Experience in healthcare, pharmaceutical, medical device, or professional education environments. 

• Familiarity with virtual event platforms and registration systems. 

• Exposure to working with external vendors or event agencies. 

• Basic understanding of HCP engagement and compliance requirements. 

Additional Requirements 

• Ability to travel up to 25-30% for event support and onsite execution. 

• Willingness to work evenings or weekends as required by event schedules.