Sourcing & Planning Specialist

Hello. We’re Polaroid. An iconic brand, built by passionate people Polaroid was founded in 1937 by one of the 20th century’s most influential innovators, Edwin Land, whose philosophy was: “Don’t undertake a project unless it is manifestly important and nearly impossible.” In 2008, Polaroid produced its last pack of instant film. But a group of passionate fans refused to let instant photography disappear. What started as The Impossible Project grew into a mission to preserve and reinvent analogue photography for a new generation. More than a decade later, that same startup acquired the Polaroid brand and continues to shape its future today. At Polaroid, we create products and experiences that spark emotion, fuel creativity, and bring people closer together. At the intersection of art and technology, we believe in the power of analogue moments and genuine human connection in an increasingly digital world. Role Summary The Sourcing & Planning Specialist is responsible for coordinating production planning activities and supporting sourcing operations for the Polaroid Poland manufacturing facility. The role combines demand and supply planning with practical procurement support to ensure materials, components, and services are available to meet production requirements. The position also maintains accurate ERP master data, supports supplier onboarding, and helps improve planning and sourcing processes as the factory scales. Key Responsibilities Production Planning - Create and maintain daily, weekly, and monthly production plans for the factory. - Monitor production progress against plan and highlight potential shortages, capacity constraints, or schedule risks. - Coordinate with manufacturing, engineering, procurement, warehouse, and finance stakeholders to support material availability and production continuity. - Track inventory levels, production output, and planning assumptions; recommend corrective actions where needed. - Support capacity planning, resource planning, and planning scenario reviews as production volumes increase. - Prepare planning reports, KPI updates, and management summaries. Sourcing & Procurement Support - Support sourcing activities for materials, components, equipment, tools, services, and local factory requirements. - Assist with RFQ preparation, supplier communication, quotation follow-up, and supplier comparison inputs. - Support supplier onboarding, including collection of required documentation, approval follow-up, and internal coordination. - Create and maintain supplier records, purchasing data, pricing information, lead times, and vendor details in the ERP system. - Assist with purchase order preparation, order tracking, supplier confirmations, and delivery follow-up. - Support cost reduction, supplier performance improvement, and supply continuity initiatives. ERP & Master Data Management - Maintain accurate ERP master data related to suppliers, items, purchasing parameters, lead times, and planning settings. - Support the setup of new vendors and related ERP data to enable purchasing and planning processes. - Identify data quality issues and work with the relevant teams to correct and prevent recurring errors. - Contribute to ERP process improvements, reporting discipline, and standard work for planning and sourcing. Cross-Functional Collaboration - Work closely with operations, sourcing, finance, engineering, quality, and warehouse teams. - Support new product introduction, engineering changes, and transfer activities that affect planning or supplier readiness. - Participate in daily and weekly operational reviews, issue follow-up, and continuous improvement activities. - Help create a reliable planning and sourcing foundation for the new Polaroid Poland factory. Qualifications & Experience Required - Bachelor degree in Supply Chain Management, Operations Management, Engineering, Business Administration, or a related field. - Minimum 3 years of experience in production planning, procurement, supply chain, or manufacturing operations. - Experience working with ERP systems such as Microsoft Dynamics Business Central, SAP, Oracle, or similar. - Strong Excel skills and ability to work with planning files, inventory data, and operational reports. - Good understanding of MRP, inventory management, purchasing processes, and supplier coordination. - Fluent Polish and good English communication skills. - Experience in electronics manufacturing, EMS, camera, printer, or consumer electronics environments. - Experience supporting supplier qualification, vendor onboarding, or contract administration. - Knowledge of production transfer, factory ramp-up, and new product introduction processes. - Familiarity with KPI reporting, root cause analysis, and continuous improvement methods. Key Skills & Competencies Technical / Functional Skills: - Production planning and scheduling - MRP and inventory management - ERP master data maintenance - Supplier onboarding and RFQ support - PO follow-up and delivery tracking - Excel analysis and KPI reporting Behavioral Competencies: - Structured and detail-oriented working style - Strong ownership and follow-through - Clear communication across functions - Ability to manage multiple priorities - Problem solving under operational pressure - Continuous improvement mindset Our Approach to AI At Polaroid we believe two things can be true at once: technology can help us move forward, while human creativity, craft, judgement and real-world connection matter more than ever. Since our beginning, we've embraced technology to create meaningful human experiences. Today that means exploring new tools, including AI, with curiosity and care, using them where they help us work better and build a stronger business, while staying true to what defines our brand. AI in Our Hiring Process Polaroid may use artificial intelligence (AI) and machine learning (ML) technologies, including natural language processing and predictive analytics, to assist in the initial screening of employment applications. These AI/ML tools assess applications against the characteristics and qualifications relevant to the job requisition. These tools are designed to help identify potentially qualified candidates, but they do not make automated hiring decisions. The AI/ML-generated assessments are one of several factors considered in the hiring process. Our human recruiters thoroughly evaluate your skills and qualifications to determine your suitability for the role. If you prefer not to have your application assessed using AI/ML features, you may opt out by contacting us at privacy@polaroid.com or by following the instructions provided during the application process. Opting out will not negatively impact your application, which will be reviewed manually by our team. Find out more about our applicant privacy policy here: https://www.polaroid.com/careers-job-applicant-privacy-policy