Description

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.General Description: The Senior Workspace Services Coordinator will be based in BeOne’s Warsaw Office and take care overall Workplace Services in the office. The position will be required to be in the office 5 days a week, and on call, as needed. The WPS Coordinator will lead essential admin services and supports for the Warsaw office, such as, café, stationary, vendor management, pantry management, mail/shipping, on-site events, communication, and awareness to local staff.The Senior WPS Coordinator will partner closely with all levels of the local organization, and property management representatives in Warsaw. Additionally, the incumbent will consult with colleagues on day to-day operations and serve as the focal point of contact for any facility related matter.He/she will also partner closely with the following BeOne departments: Commercial, R&D, Legal/Compliance, Global Security, EHS, Human Resources, and leaders within the WPS global team.Essential Functions of the job: Admin and Daily Operations:<ul><li>Managing office operations and responsible for all administrative tasks.</li><li>Establishes business with vendors to support the office requirement.</li><li>Purchase office supplies and manage the supply stock.</li><li>Tracks and maintains contact list of employees for emergency case.</li><li>Manages relationships with service providers and building management.</li><li>Procures necessary equipment, furniture, and supplies.</li><li>Orders and manages access card and order business card and name tags for our employees.</li><li>Updates Poland WPS Beep page.</li><li>Proceed vendor onboarding process when a new vendor needs to be registered as our vendor.</li><li>PR/PO works for vendor’s payment and deliver invoice to Accountspayable team on time.</li><li>Share Warsaw’s monthly cost to Manager monthly.</li><li>Provides office induction, health and safety and corporate card application for new hires.</li><li>Manages contract and price negotiations with office vendors and service providers as needed and in partnership with Finance.</li><li>Provides visitor supports – logistic, hotel and office access, and other support as requested.</li><li>Confirms our employee’s safety during natural disasters.</li><li>Provide general support to visitors.</li><li>Manages local WPS events such as local celebration day and other office events.</li><li>Plans and procures in-house or off-site office activities, such as media interviews, quarter townhall meeting and conferences.</li><li>Take attendance record and provide the catering service when requested.</li><li>Assist any requests or inquiries from the general manager and employees.</li></ul>Stakeholders (Warsaw Shared Services Center General Manager and other Warsaw’ Business leaders) Support<ul><li>Closely works with other Department directors and leaders to make sure their needs are met.</li><li>Setting up general call center service for the primary response.</li><li>Any other duties assigned by General Manager.</li></ul>HR Support<ul><li>Assists HR with onboarding and termination process.</li><li>Updates Organization chart.</li><li>Assist any requests from local HR team.</li><li>Assist HR to organize the training (HR will conduct the training).</li><li>Initiating/coordinating regular employee events (formal and informal).</li><li>Meets all reporting governance needs and creates, presents, and hosts such needs as required.</li></ul>Environment Health and Safety Support<ul><li>Works closely with EHS Director to provide local support. </li><li>Make sure the office meets Global EHS standards.</li></ul>Qualifications:<ul><li>Must have 3+ years’ Workplace/Facilities/Hospitality management experience or have earned a Bachelor’s degree. </li><li>High level of customer service skills.</li><li>Must be mission driven and self-directed to simultaneously work productively on multiple initiatives.</li><li>Strong organizational skills.</li><li>Highly developed verbal and written communication skills.</li><li>Strong ability to interpret and apply policies and procedures.</li><li>Must be a collaborator, committed to working in a quality environment.</li></ul><div><div><div>Computer Skills: Strong proficiency with Microsoft Office programs, including PowerPoint, Word and Excel required.Other Qualifications: Fluency in both verbal and written Polish and English; competency in any other major language would be a benefit.Travel: Not required.Work modality: In-person.</div></div></div>Global CompetenciesWhen we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.<ul><li>Fosters Teamwork</li><li>Provides and Solicits Honest and Actionable Feedback</li><li>Self-Awareness</li><li>Acts Inclusively</li><li>Demonstrates Initiative</li><li>Entrepreneurial Mindset</li><li>Continuous Learning</li><li>Embraces Change</li><li>Results-Oriented</li><li>Analytical Thinking/Data Analysis</li><li>Financial Excellence</li><li>Communicates with Clarity</li></ul>We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Senior Workplace Services Coordinator

Description

BeOne Medicines

Pipeline