Senior Quality Assistant

Job Description:

At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances in the areas of reproductive and women’s health, gastroenterology and urology. Ferring + You is all about working together and sharing ideas, so that we can bring science to life for patients around the world.

Our Technical Operations division develops, manufactures and supplies high-quality products so our patients can live better lives. Creating and delivering life-changing products means getting it right first time is a shared responsibility, so our global manufacturing teams work closely together to ensure quality, accuracy and safety at all times. That means a culture of empowerment, where speaking up is valued, and growth and development are constant.

Ferring+You

This role sits at the heart of the Global Quality Assurance (GQA) organization, providing trusted, high‑impact support to the Senior Vice President and GQA Directors. Far more than traditional administrative work, this position enables senior leaders to focus on what matters most—patient safety, regulatory excellence, and strategic decision‑making—by ensuring flawless coordination, organization, and follow‑through.

As the operational anchor of GQA, you will be a trusted partner with high visibility, discretion, and influence—managing executive priorities, global meetings, major events, systems, and reporting. Your work will directly support an international quality organization and contribute to a culture of excellence, compliance, and continuous improvement. If you thrive in a dynamic environment, enjoy working closely with senior leadership, and take pride in being the person who makes complex organizations; this role offers both purpose and impact.

Your day at Ferring

• General secretarial duties to the GQA department with main focus on the Senior Vice President and Directors of the GQA department, such as correspondence, scheduling appointments, email and mail processing, presentations with full discretion, dedication and loyalty.

• Planning of travel activities for SVP and Senior Directors GQA including organization of meetings in connection with booking of travel, hotel, car rental.

• Processing expense report forms for SVP and Senior Directors GQA FICSA.

• Organize internal and external meetings and conferences for the Senior Directors in GQA, organize venues and lead the administration of Annual meeting (120 people)

• Administration of invoices, purchase orders and contracts.

• Organize the GQA management meetings: plan, organize, participate in and follow-up on the actions from the monthly GQA management meetings, including agenda, action point list.

• Administer LMS-Cornerstone, update curriculum with latest versions of CSOPs, always make sure new employees receive the training, keep the matrix up to date with new CSOPs that are relevant to the GQA team members

• Administer SharePoint and Teams pages, maintain GQA pages updated with relevant information, documents and links.

• Prepare and send Executive Monthly Report to the Ferring Executive team.

• Responsible as Super User in Coupa and Concur and participate in the different systems changes and refreshments, to better support employees.

Behind our innovation…There’s you

• 5-10 years of experience in a comparable position

• College degree or above

• Fluent in English, fluency in other languages an asset

• Good communication and interpersonal skills

• Able to act as Project Manager and team player

• Ability to show full discretion, trustworthy, dedication, loyalty and flexibility

• Must be a strong believer in service and support to superior and his/her team(s)

People come first at Ferring

• Get inspired from our commitment to advocate for everyone’s right to build a family, no matter who you are, where you live or who you love

• Our inclusive support package – “Building Families at Ferring” provides equal and accessible policies for all employees who wish to start their family journey, ensuring a global standard, irrespective of location and role. Subject to a minimum period of employment at Ferring

• Parental leave for both birthing and non-birthing parents

• Extended support on family building journey

Making a difference in the life of millions of people means we succeed by working together. Our diverse backgrounds, experiences, expertise, and perspectives enable us to find solutions to even the most challenging problems, and our success is tied to each team member’s contributions. Imagine the power of your career when it’s Ferring + You.

Behind our purpose… There’s you

If our mission and your vision are aligned, please apply!

We strive to build and maintain an inclusive and diverse workplace with equal opportunities and mutual respect for all employees regardless of their backgrounds and socioeconomic status.

Note to agencies: this search is being managed by Ferring’s Talent Acquisition team. Kindly do not send us spontaneous profiles.

Location:

Ferring Service Center Portugal