BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
General Description:
The Program and Change Management Lead is responsible for designing, managing, and working with business partners on solution adoption of aligned and consistent program/project and change management practices within a rapidly growing cross-functional organization that serves a wide variety of stakeholders.
This role will enable multiple interrelated functional teams to understand, plan, forecast, and control work in a consistent manner so the work can be delivered effectively, efficiently, and transparently, while anticipating and mitigating risks/challenges that could prevent a project from achieving its goals. Additionally, this role will enable effective change and adoption practices to ensure new features and capabilities are accepted and integrated by their target audiences and achieve the intended business value, while minimizing disruption.
Essential Functions of the Job:
Deliver and Optimize Program/Project and Change Management Processes
- Define and develop a unified program/project management framework, including project plans with rollup to programs, robust reporting for team members and leadership, and documentation templates such as roadmap, project charter, business requirements, communications plan, status update, stakeholder register, roles/responsibilities matrix, RAID log, and status reporting.
- Define and develop a program/project prioritization and planning model, such as a backlog.
- Define and develop change management framework and templates including communications plan, stakeholder analysis, stakeholder engagement plan, training plan, user documentation, pilot plan, hypercare plan, operational transition model, metrics/measurement plan, and governance/continuous improvement plan. Define decision criteria to determine the scope of change management activities needed for a given change.
- Partner with functional leaders to understand the unique aspects of the various teams and systems and ensure the PM and change frameworks are flexible enough to accommodate differences while maintaining consistency across teams.
- Support Change Initiatives
- Support functional leads in adopting and engaging with the change management framework.
- Advise functional leads on scoping change activities.
- Support functional leads in creating change plans and artifacts.
Lead Project/Program and Change Reporting
- Develop standard project/program metrics, reports, and dashboards, and related cadences.
- Oversee and support creation and dissemination of project/program status reporting, leveraging tools and automation where possible.
- Define and implement success metrics to measure adoption and effectiveness of program/project and change management practices.
Cross-Functional Collaboration & Stakeholder Support
- Establish strong recognition and awareness of key stakeholder groups; learn and understand their business cadences, priorities, and motivations to help drive successful change programs.
- Act as a key partner to internal functional leads and external consultants.
- Facilitation of cross-functional workshops, planning sessions, and stakeholder engagements to drive alignment and decision making.
Governance, Adoption & Continuous Improvement
- Ensure adherence to program/process and change management standards, SOPs, and best practices.
- Monitor adoption, feedback, and usage to identify opportunities for improvement.
- Drive continuous improvement initiatives to enhance efficiency, effectiveness, and user experience.
- Identify opportunities to leverage automation and AI to streamline project administration, reporting, communications, and change management activities.
Supervisory Responsibilities:
This role does not have direct people management responsibilities.
Computer Skills:
- Strong working knowledge of:
- Project/program management tools, particularly Smartsheet
- Microsoft productivity and collaboration tools
- Executive reporting, KPI development, and dashboard creation.
Proficiency in:
- Portfolio, program, and project management methodologies.
- Change management methodologies and adoption planning.
Familiarity with:
- ServiceNow ticket queues and processes
- Modern software configuration and development practices, including SaaS/PaaS applications
- Digital product delivery lifecycles and release management processes.
Experience with:
- Designing and implementing governance frameworks, operating models, and best practices.
- Driving enterprise-wide adoption and change initiatives across global, cross-functional teams.
- Risk, dependency, issue, and escalation management across complex programs.
- Leading strategic business process transformation and organizational change efforts.
Other Qualifications:
- 7+ years of experience in program/project leadership, change management, and business process design, preferably in the biotech, pharma, or life sciences industries.
- Proficiency in project/program management methodologies including waterfall and agile
- Proficiency in change management/enablement methodologies such as ADKAR and Prosci
- Demonstrated experience managing larger, more complex and cross-functional programs/projects
- Demonstrated experience with greenfield process development in which new program/project and change processes were designed and built from scratch.
- Project/program and change management certifications preferred (e.g. PMP, Agile/Scrum, Prosci Certified Change Practitioner)
- Highly effective meeting facilitator, ensuring target outcomes are defined and achieved.
- Proven ability to operate effectively in a cross-functional, matrixed environment.
- Detail-oriented, analytical, and highly organized, with a focus on process design and consistency.
- Strong communication skills, with the ability to provide clear guidance and training to stakeholders on processes and ways of working.
- Able to communicate effectively with a variety of audiences, including individual contributors to executive leaders, and technical and non-technical Proactive, solution-oriented mindset with a focus on continuous improvement and operational efficiency.
- Demonstrated ability to influence senior leaders and drive decisions without direct authority.
Travel:
- Minimal travel required.
- Estimated 0–10%, primarily for key workshops, training sessions, or team planning meetings.
Salary Range Poland 276,000 - 345,000 PLN
Global Competencies
When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
- Fosters Teamwork
- Provides and Solicits Honest and Actionable Feedback
- Self-Awareness
- Acts Inclusively
- Demonstrates Initiative
- Entrepreneurial Mindset
- Continuous Learning
- Embraces Change
- Results-Oriented
- Analytical Thinking/Data Analysis
- Financial Excellence
- Communicates with Clarity
We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.