Senior Executive Assistant & Leadership Support ( AI - enabled)

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

Estamos comprometidos no sólo con el avance de soluciones diagnósticas que puedan ayudar a los profesionales sanitarios a tomar decisiones críticas para la salud de sus pacientes, sino también con la mejora de la forma en que estas herramientas esenciales se integran en los sistemas sanitarios de todo el mundo, a un coste menor, sin dejar de obtener los mejores resultados posibles.

En más de 100 países, ofrecemos la cartera de pruebas de diagnóstico in vitro más completa del sector, combinada con apoyo a la toma de decisiones clínicas, consultoría, diagnóstico digital, gestión de enfermedades, automatización de laboratorios y soluciones de software para proporcionar soluciones integradas a laboratorios, clínicos y sistemas sanitarios.

What is your Mission?

You will be the key operational engine within Roche Diagnostics Spain (RDE), reporting directly to the leadership team. Your main mission is to ensure business agility and efficiency, freeing up high-value time for our strategic and customer-facing teams.

You will combine excellence in administrative management with innovation, optimizing processes through the implementation of Artificial Intelligence and ensuring regulatory compliance at a national level. If you are passionate about efficiency, technology, and strategic impact, this is your place.

Your Key Responsibilities:

• Executive Management and Agile Coordination: Administer and coordinate complex agendas, plan travel, and organize key events for leadership and commercial teams, always prioritizing direct business impact.

• Strategic External and Internal Articulation: Facilitate and coordinate the leaders' interaction with strategic external and internal partners to drive commercial success, strategic initiatives, and cross-functional projects in our commercial headquarters.

• Commercial Strategic Support: Provide direct support to key account teams, including preparing client briefings, managing data in the CRM system, and administrative follow-up on executive actions.

• Pioneer in AI and Automation: Proactively identify repetitive tasks in various areas and design and implement automation solutions, using AI agents (such as generative models).

• Compliance Assurance: Act as a liaison to ensure that all administrative processes strictly comply with internal policies for Finance, Human Resources, and Business Integrity.

• Cross-functional Collaboration and Support: Participate in coordinating mutual support among assistants, ensuring service continuity and a balanced workload across the organization.

What We Look for in You:

• Education: Professional degree or equivalent. Training in project management will be especially valued.

• Experience: Minimum of 5 years of demonstrable experience in executive support roles, team coordination, or administrative management in large-scale corporate environments (ideally in matrix or network structures).

• Languages: Fluent command (oral and written) of English and Spanish (essential).

• Digital and Technological Experience and Mindset: Advanced user of cloud ecosystems (Microsoft 365/Google Workspace) and a proactive, demonstrable curiosity for the application of Generative Artificial Intelligence.

Competency:

1. Business and Operation Skills:

• Process Architecture: Ability to analyze a complex activity and break it down into logical, efficient, and automatable flows.

• Prompt Engineering: Practical ability to interact with AI tools (e.g., ChatGPT, Copilot) for content generation, summarization, and data analysis.

• Project Management: Familiarity with and mastery of agile methodologies (e.g., Kanban) and project management tools (e.g., Trello, Monday, Planner).

• Data Literacy: Ability to interpret dashboards and ensure data quality and hygiene in systems.

2. Leadership and Impact:

• Strategic Thinking: Capacity for systemic thinking, understanding the overall impact of decisions and consistently prioritizing long-term and organizational benefits over short-term gains.

• Influence and Vision: You will be a role model, with a Visionary, Architect, and Catalyst mindset, capable of inspiring and aligning stakeholders.

3. Interpersonal Skills and Resilience:

• Empathic Communication: Excellent active listening skills to understand and empathize with diverse internal and external stakeholders.

• Conflict Management: Comfort in constructively expressing and debating different opinions, seeking to generate better results and innovative solutions.

• Cultural Agility: Demonstrated ability to navigate and adapt to difficult or complex situations, maintaining calm and focus, and having lived or worked in culturally diverse environments.

• Disruption and Innovation: Ability to embrace the unexpected and foster disruptive thinking in the search for solutions.

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.