Senior Executive Assistant

• Administrative duties such as coordination of projects, scheduling of meetings, coordination of sub-contractors or vendors, and scheduling conference rooms, conference calls, etc. 

• Manage project tasks with minimal oversight; work with team members to share information and resources; develop project materials and tools; and support the preparation of status reports for our clients and executive management. 

• Contribute to maintaining and administering the company’s online intranet site via updates and timely communications.  

• Provide support to schedule, coordinate, and organize offsite meetings and events.   

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. 

• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. 

• Prepare professional presentations for executives. 

• Handle various travel arrangements for executive team, coordinating calendars, communicating appropriately to all parties on conflicts or other needs, and resolving travel issues. 

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. 

• Maintains customer confidence and protects operations by keeping information confidential. 

• Ensures that all materials are present and working prior to meetings with internal and external participants. 

Qualifications, Experience and Education: 

Minimum requirements: 

• Associate’s degree or combination of relevant experience and education 

• 5+ years of related administrative experience, including experience supporting executives. 

• Advanced knowledge of MS Excel, Word, PowerPoint, and Outlook 

• Effective oral and written communication skills, excellent interpersonal skills 

• Technical aptitude with the ability to engage in a variety of project work, inclusive of contributing to the management of the company’s intranet. 

Knowledge/Skills/Abilities: 

• Excellent listening, organizational and verbal/written communication skills 

• Ability to maintain a high level of confidentiality. 

• Ability to efficiently plan, organize and implement work priorities. 

• Ability to draft and edit correspondence with precision. 

• Flexible schedule and the ability to work occasional late/early hours as needed. 

• Ability to effectively manage projects utilizing appropriate project management skills. 

• Ability to anticipate challenges, plan solutions, and garner the support needed to meet deadlines. 

• Proficiency with Microsoft Office applications (Word, PowerPoint, Excel, Outlook, etc.) 

• Proven ability to work closely with a diverse group of executives. 

• Be able to work well independently, manage time effectively, be self‐directed, and able to write original content as well as refine and compile information from appropriate boilerplate and technical documents. 

• Previous experience with arranging travel accommodations.  

• Able to conduct occasional travel (approx. 10%).