Senior Associate, Administrative Services - Patent Group

Job Description

Job Description

Role Summary

• The Senior Associate, Administrative Assistant, will provide proactive, high-quality, and reliable administrative support to the Intellectual Property legal group, a part of the Offices of the General Counsel.
• The individual in this role will coordinate and perform multiple administrative tasks in a dynamic environment, and closely collaborate with administrative associates and paralegals in the Intellectual Property legal group. 

 

Responsibilities and Primary Activities

• Prepare,  edit, and assist with various documents, memos, correspondence and reports, under guidance and supervision of attorneys (such as various internal patent-related memos, legalizations of Powers of Attorneys, copyright applications, and PowerPoint presentations).
• Perform advanced clerical duties.
• Manage multiple calendars and scheduling tasks.
• Review and approve invoices for compliance with billing guidelines; create matters within billing system; assist with financial matter management and budget planning.
• Track weekly schedules for team members.
• Manage outside visitors and meetings.
• Coordinate travel and process expense reports.
• Assist in maintaining and updating team websites, SharePoint sites and other web resources.
• Sort and review correspondence on a daily basis; organize and maintain electronic and physical filing systems in accordance with records retention policies.
• Coordinate and perform multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Communicate and interact effectively with internal and external stakeholders. 
• Reliably handle confidential and sensitive legal issues.
• Coordinate special projects within the Intellectual Property legal group.
• Consistently demonstrate Company Leadership behaviors.

 

Required

Education:

• High School Diploma or equivalent.

Experience and Skillset:

• 8+ years of administrative assistant experience or 4+ years of paralegal experience
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, OneNote, Teams, etc.), enterprise communication and travel solutions, and other company software and hardware tools.
• Experience processing expense reports, travel reservations, and invoices.
• Experience scheduling meetings and managing calendars.
• Ability to apply independent judgment, creativity, and problem-solving capabilities.
• Ability to handle and prioritize multiple work assignments.
• Experience with financial and budget tasks.
• High-level of attention to detail and organization is required.
• Strong communication and people skills.
• Collaborative, inquisitive, adaptive, and flexible.

• Enthusiastic, self-motivated team player with a strong work ethic.

• Documented experience as a strong performer in current and past positions.

Preferred

Education:

• Advanced education or certifications (e.g. Certified Administrative Professional, Paralegal Studies Certificate, Project Management Professional Certification, Professional in Human Resources Certification)

Experience and Skillset:

• 3+ years administrative experience supporting executives (Senior Director, Executive Director, Vice President, or above).

• Experience as an intellectual property administrative associate in a corporate or law firm setting.

• Concur and Tymetrix360 ebilling system.

• Intellectual Property specific systems (e.g., Clarivate’s First to File and TIPMS).

• Notary public commission.

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#MSJR

The salary range for this role is: $82,700 - $130,200

 

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs. 

  

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable. 

  

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Required Skills:

Administrative Support, Billing Systems, Calendar Management, Data Entry, File Management, Intellectual Property, Microsoft Office, Office Applications, Power of Attorney (POA), Processing Expense Reports, Scheduling, Software Proficiency, Team Coordination

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

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As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

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San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

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Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

No Travel Required

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

11/12/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.