Senior Assistant Ferring Ventures (Part‑time 80%)

Job Description:

At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances in the areas of reproductive and women’s health, gastroenterology and urology. Ferring + You is all about working together and sharing ideas, so that we can bring science to life for patients around the world.

Every person at Ferring works together to change lives and help people build families. Our corporate teams offer empowering, innovative, challenging and rewarding careers – we are motivated to make a difference. To reach our full potential we collaborate, and respect and value diverse contributions so that we can grow as an organisation and as professionals. Together we can influence the world around us to make life and work better.

Ferring+You

As a member of the Ferring Ventures (FV) team and acting as Senior Assistant the incumbent is responsible for supporting the logistic and administrative part of the Leadership Team (LT). You will be working closely with the leadership team to ensure a smooth coordination across calendars, travel, expenses, internal and external meeting and documentation. The Senior Assistant will be responsible for the following, in close collaboration with the FV leadership team:

Your day at Ferring

• Support the contract process, ensuring documents are correctly created, routed, approved, signed, and stored in the Contract Management System, while liaising with Legal and internal stakeholders to keep processes compliant and on track.

• Manage LT expense processes, supporting Concur or outside system submissions, organizing receipts, resolving missing or blocked items, handling corporate card setup and issues, and coordinating with Finance and support teams to ensure compliant, accurate expense reporting.

• Coordinate end‑to‑end travel arrangements for LT, including booking flights and hotels, managing visas and authorisations, arranging local transport, and organising all travel details for smooth, compliant trips.

• Manage LT calendar and scheduling logistics, including organizing meetings and rooms, coordinating travel and time‑zone considerations, maintaining clear and updated calendars, aligning with multiple stakeholders, and adjusting schedules or details as needed.

• Coordinate meetings, onsites, offsites and with external partners (KOLs, Consultants…) end‑to‑end, managing logistics, materials, documentation, venues, catering, travel, guest arrangements, and structured folders to ensure smooth, well‑organised events.

• As part of the compliance process, ensure the budget side is aligned with guidelines, resolving missing or blocked items and coordinating with Finance and support teams to ensure compliant, accurate reporting.

• Support clear, well‑structured LT documentation and folders, ensuring files are organised, stored in the correct platform (Teams or OneDrive), regularly cleaned up, properly archived, and accessible to the right stakeholders.

Note: Workload for this role is 80% (part‑time).

Behind our innovation…There’s you

• 5+ years of experience in executive support, Medical, R&D operations or finance administration.

• Strong organisational and multitasking skills with high attention to detail.

• Experience with systems such as Link Squares, Coupa, Concur, Business Central, Amex GBT, SharePoint, Teams PowerPoint, Word and Excel (advanced), and use of AI tools. Ability to work with other systems and learn how to use new systems.

• Ability to coordinate with multiple stakeholders across regions and functions.

• Fluency in English; excellent communication skills additional language is a plus.

People come first at Ferring

• Get inspired from our commitment to advocate for everyone’s right to build a family, no matter who you are, where you live or who you love.

• Our inclusive support package – “Building Families at Ferring” provides equal and accessible policies for all employees who wish to start their family journey, ensuring a global standard, irrespective of location and role. Subject to a minimum period of employment at Ferring.

• Parental leave for both birthing and non-birthing parents.

• Extended support on family building journey.

Making a difference in the life of millions of people means we succeed by working together. Our diverse backgrounds, experiences, expertise, and perspectives enable us to find solutions to even the most challenging problems, and our success is tied to each team member’s contributions. Imagine the power of your career when it’s Ferring + You.

Behind our purpose… There’s you

If our mission and your vision are aligned, please apply!

We strive to build and maintain an inclusive and diverse workplace with equal opportunities and mutual respect for all employees regardless of their backgrounds and socioeconomic status.

Note to agencies: this search is being managed by Ferring’s Talent Acquisition team. Kindly do not send us spontaneous profiles.

Location:

Ferring Service Center Portugal