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Please note that this role is available across multiple countries and may be posted under different requisition numbers to comply with local requirements. While you are welcome to apply to any or all of the postings, we recommend focusing on the specific country(s) that align with your preferred location(s):
Colombia R-108379, Philippines R-109633
Remember, whether you apply to one or all of these requisition numbers, your applications will be considered as a single submission.
Job Function:
Finance
Job Sub Function:
Finance Business Partners
Job Category:
Professional
All Job Posting Locations:
Bogotá, Distrito Capital, Colombia, Manila, National Capital, Philippines
Job Description:
Position Summary
The Senior Analyst – Global Payroll Vendor Governance & Financial Management is responsible for supporting the financial and operational governance of third-party vendors across the global Payroll and Time & Attendance (T&A) landscape.
A key focus of this role is end-to-end vendor financial management, including the creation and maintenance of purchase requisitions and purchase orders, review and approval of vendor invoices, management of accruals, coordination of local and business approvals, and monitoring of vendor spend against contractual commitments and approved funding.
The Senior Analyst will partner closely with Payroll Operations, Finance, Procurement, Accounts Payable, local market teams, Information Security and Risk Management (ISRM), and external vendors to help ensure accurate and timely vendor payments, appropriate financial controls, effective contract governance, and compliance with J&J requirements.
The role will also support audit, compliance, vendor risk management, and global Payroll/T&A transformation initiatives.
Key Responsibilities
Vendor Financial Management & Purchase-to-Pay
- Create and manage purchase requisitions and purchase orders for assigned global and local Payroll and T&A vendors, ensuring appropriate supporting documentation, coding, funding, and approvals.
- Manage the end-to-end invoice review and approval process, validating invoices against purchase orders, contractual terms, pricing schedules, services performed, and other applicable supporting documentation.
- Coordinate with local market teams and business stakeholders to obtain required financial and invoice approvals and resolve approval delays or discrepancies.
- Partner with Finance, Procurement, Accounts Payable, and vendors to resolve PO, invoice, payment, funding, and coding issues in a timely manner.
- Monitor open purchase orders, committed spend, invoice activity, and remaining PO balances to identify potential funding gaps, duplicate or incorrect charges, or other financial issues.
- Prepare, manage, and submit timely and accurate vendor accruals through the aCrew platform, including coordination with relevant stakeholders to validate expected costs.
- Support periodic review and reconciliation of vendor spend against contracts, purchase orders, invoices, accruals, and approved budgets or funding.
- Maintain appropriate documentation to support financial transactions, approvals, reconciliations, and audit requirements.
- Identify opportunities for cost savings, avoidance of unnecessary spend, improved invoice accuracy, and more efficient purchase-to-pay processes.
Vendor Governance & Contract Management
- Review vendor contracts and statements of work against applicable J&J standards and financial requirements.
- Track contract terms, pricing, expiration dates, purchase order requirements, and renewal timelines to support on-time vendor renewals and continuity of service.
- Support validation of vendor charges against contracted pricing and agreed commercial terms.
- Collaborate with vendors and internal stakeholders to monitor adherence to contractual obligations, SLAs, controls, and required deliverables.
- Partner with Information Security and Risk Management teams to support timely completion of required vendor assessments and remediation activities.
- Track vendor governance, compliance, financial, and remediation KPIs.
Financial Controls, Audit & Risk Management
- Maintain audit-ready documentation supporting purchase orders, invoices, accruals, approvals, contracts, and key vendor financial controls.
- Support internal and external audit requests and coordinate timely collection of supporting evidence.
- Serve as a liaison between audit teams, Finance, Payroll, local market SMEs, and vendors as necessary.
- Support assessment and remediation of findings related to vendor governance, financial processes, Payroll, and T&A.
- Identify opportunities to strengthen financial controls, approval processes, segregation of duties, documentation, and vendor oversight.
Project & Deployment Support
- Support the financial and compliance requirements associated with new Payroll and T&A implementations, vendor transitions, and system deployments.
- Coordinate establishment of required POs, funding, approvals, and vendor invoicing arrangements to support project and operational readiness.
- Perform required compliance activities to support appropriate control design for new Payroll and T&A implementations.
- Support timely completion of pre-go-live governance deliverables, including interface inventories, critical reports and spreadsheets, payment authorization matrices, and related control documentation.
Process Standardization & Continuous Improvement
- Drive standardization of vendor financial governance, PO, invoice, accrual, approval, and contract management processes across Payroll and T&A.
- Develop and maintain reporting that provides visibility into vendor spend, open POs, invoice status, accruals, renewals, and other key governance metrics.
- Lead reporting activities for global change intake and vendor management tools, including ADP eService reporting where applicable.
- Identify opportunities to improve financial controls and operational efficiency through automation, analytics, and generative AI.
- Support global Payroll and T&A transformation initiatives with appropriate financial, compliance, and governance integration.
Qualifications
Education & Experience
- Bachelor’s degree in Finance, Accounting, Business Administration, Supply Chain/Procurement, or related field.
- 5+ years of experience in Finance, Accounts Payable, Procure-to-Pay/Purchase-to-Pay, Procurement, Vendor Management, Payroll Operations, Compliance, Audit, or a related function.
- Experience working in a global or regional environment with multiple vendors, legal entities, markets, or business stakeholders preferred.
Skills & Capabilities
- Strong understanding of Finance, Accounts Payable, Purchase-to-Pay/Procure-to-Pay, purchase orders, invoice processing, accruals, and financial approval processes.
- Demonstrated ability to review invoices and reconcile charges against contracts, POs, pricing schedules, and supporting documentation.
- Strong analytical skills and attention to detail, with the ability to identify financial discrepancies and drive issues through resolution.
- Strong stakeholder management skills and ability to coordinate approvals across Finance, Procurement, Payroll, vendors, and local market teams.
- Working knowledge of vendor contracts, commercial terms, SLAs, and financial controls.
- Understanding of Payroll and T&A operations and systems preferred.
- Experience with SAP Ariba or similar procurement/P2P platforms preferred.
- Advanced proficiency in Excel and working proficiency in PowerPoint, Outlook, Visio or equivalent tools.
- Excellent written and verbal communication skills with the ability to communicate effectively across global and cross-functional teams.
- Comfortable working with senior leaders and geographically distributed teams.
- Self-motivated, adaptable, collaborative, and capable of independently managing multiple priorities.
- Proficiency with generative AI tools and technologies.
Required Skills:
Preferred Skills: