Senior Administrative Business Partner - Pharma Medicines

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

Senior Administrative Business Partner - Pharma Medicines

As a Senior Administrative Business Partner, you will independently manage complex administrative functions, including high-level scheduling, project coordination, and event planning. In this role, you will interact with key internal and external stakeholders, including senior management, to ensure smooth communication and efficient workflows.

By applying your advanced financial management knowledge and proficiency in organizational tools, you will play a significant role in team strategy, proactively streamline administrative processes, and handle a wide range of problems with autonomy to contribute to our operational goals.

Join us in our Warsaw or Poznań office 2 days per week - a hybrid approach designed to balance focused remote work with high-impact, in-person collaboration.

The Opportunity:

• Independently manage complex administrative functions, high-level scheduling, and project coordination. 

• Demonstrate advanced knowledge of financial processes, managing POs, invoices, and accruals while providing input on workflow improvements.

• Solve problems independently and take full ownership of projects to optimize efficiency with minimal supervision.

• Interact with both internal and external stakeholders, including senior management and key clients to ensure seamless communication and professional relationship management.

• Support team strategy and operational goals by proactively identifying and streamlining administrative process improvements.

• Manage high-complexity tasks and intricate scheduling for large teams or multiple projects with sharp attention to detail.

• Utilize advanced proficiency in organizational systems, office tools, and project management software to drive procedures.

Who you are:

• Experience in high-level scheduling, project coordination, and large-scale event logistics.

• Proven ability to drive initiatives from initiation to completion with full autonomy.

• Skilled in stakeholder relationship management.

• Advanced skills in office management software and project management platforms to drive departmental efficiency.

• Experience managing financial workflows, specifically PO creation, invoice processing, and financial accruals.

• Strong command of organizational systems and procedures, with a focus on implementing best practices.

• Demonstrated success in identifying and refining operational workflows to significantly increase team efficiency.

• Proven ability to maintain high accuracy while effectively managing high-density workloads and rapidly shifting priorities.

• Full professional proficiency in English.

What you get:

• Employment contract (Umowa o pracę).

• Annual bonus payment based on your performance.

• Private healthcare ( LuxMed packages), group life insurance (UNUM) and Multisport.

• Recharge Fridays (2 Fridays off per quarter).

• Take Time Program (up to 3 months of leave to use for any purpose).

• Flex Location (possibility to perform our work from different places in the world for a certain period of time).

• Take Time for Charity (additional paid leave of maximum 2 weeks to engage in the charity action of your choice).

• Stock share purchase additions.

• Yearly sales of company equipment and many more! 

INTERESTED? APPLY! 

If you feel this offer suits a friend of yours, feel free to share it. 

The controller of your personal data is Roche Polska Sp. z o.o., ul. Domaniewska 28, 02-672 Warsaw. The data is processed for the purpose of recruitment. You have the right to access your data, rectify it, delete it, limit processing, transfer it and - if processing is based on your consent - withdraw this consent at any time. Contact the Data Protection Officer at: Ochrona.danych@roche.com. More information on the principles of processing your personal data by Roche at the link: https://www.roche.pl/pl/content/klauzula-informacyjna-rekrutacja-en.html

Roche Polska sp. z o.o.  operates in full compliance with the law and does not tolerate any violations. Roche  Polska sp. z o.o.  has implemented a Procedure for Reporting Violations of Law. If you wish to report any irregularities related to our activities, all necessary information regarding the reporting process can be found on our website: https://www.roche.pl/kontakt/ochrona-sygnalistow-zglaszanie-naruszen.

Compensation & Benefits

Where pay transparency applies, details are provided based on the primary posting location. For this role, the primary location is Warsaw. If you are interested in additional locations where the role may be available, we will provide the relevant compensation details later in the hiring process.

Information about the compensation package for this position will be provided ahead of any interview

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.