Senior Administrative Assistant II (Regulatory & Quality)

The Opportunity:

You will provide high-level administrative and operational support to the Senior Vice President of Regulatory & Quality and their organization. This role is focused on ensuring efficient execution of day-to-day administrative activities, including scheduling, travel coordination, and event planning. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key responsibilities include:

• Managing the SVP’s and their team’s calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.

• Coordinating logistics for internal and external meetings, including scheduling, room reservations, virtual meeting setup, and distribution of materials.

• Supporting Regulatory & Quality team meetings by organizing logistics, tracking attendees, and ensuring smooth execution.

• Planning and coordinating team events, offsites, and internal meetings, including venue selection, catering, materials, and on-site support.

• Coordinating domestic and international travel, including flights, hotels, ground transportation, itineraries, and related logistics.

• Managing expense reports and assisting with budget tracking for travel and team activities.

• Assisting with preparation, formatting, and organization of presentations and documents as requested.

• Supporting hiring and onboarding logistics, including interview scheduling, candidate coordination, and new hire setup.

• Maintaining distribution lists, team calendars, and shared resources.

• Partnering with other administrative staff to coordinate cross-functional meetings and support broader company initiatives.

• Providing general administrative support, including handling ad hoc requests and ensuring timely execution of tasks.

Required Skills, Experience and Education:

• 8–10+ years of administrative experience supporting senior leaders.

• Exceptional organizational and time management skills with strong attention to detail.

• Ability to manage multiple priorities and adapt to changing needs.

• Strong communication skills and professional demeanor.

• High level of discretion in handling confidential information.

• Proactive, reliable, and able to work independently.

Preferred Skills:

• Experience in biotechnology, pharmaceutical, or healthcare environments.

• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel).

• Experience with collaboration tools and travel/expense systems. 

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