Regulatory Affairs Manager

VHC REGULATORY AFFAIRS MANAGER

Company: VahatiCor
Status: Full-time, Exempt
Location: Remote
Reports to: Chief Human Resources Officer

ABOUT THE COMPANY

VahatiCor is a venture-backed medical technology company developing a new cardiovascular therapy. As the company grows beyond its startup incubator, it is building the regulatory systems and infrastructure needed to support its next stage.

POSITION OVERVIEW

The Regulatory Affairs Manager will develop and maintain regulatory strategies and manage submission activities for VahatiCor’s cardiovascular device programs. This person will prepare and coordinate regulatory filings, maintain regulatory records, and serve as a primary point of coordination with regulatory agencies and external regulatory specialists.

This is a hands-on role with particular emphasis on investigational clinical programs and preparation for Premarket Approval (PMA). The manager will collaborate with R&D, Clinical, Quality, and Manufacturing to ensure that development activities, clinical evidence, and supporting documentation address regulatory requirements and submission objectives.

The successful candidate will bring strong technical writing, careful attention to detail, sound judgment, and a collaborative, service-oriented approach to a growing medical device company.

KEY RESPONSIBILITIES

Regulatory Strategy and Planning

• Develop and maintain US and international regulatory strategies aligned with VahatiCor’s product development, clinical study, and commercialization objectives.
• Work with leadership and external regulatory specialists to establish appropriate submission pathways, required evidence, filing plans, and agency interactions.
• Translate regulatory requirements into practical plans, including deliverables, responsibilities, timelines, and dependencies.
• Identify gaps in technical and clinical documentation and coordinate actions to address them before submission.
• Evaluate regulatory issues affecting product approvals and recommend actions that support company objectives.
• Maintain current knowledge of FDA, European, and other applicable regulatory requirements, policies, and guidance.

FDA Submissions and PMA Management

• Prepare and coordinate FDA submissions, including Investigational Device Exemption (IDE) applications and amendments, PMA applications and related submissions, clinical progress reports, and other required filings.
• Manage PMA preparation activities, including submission planning, content development, contributor coordination, document review, and assembly of the application.
• Coordinate technical, preclinical, clinical, manufacturing, and quality information required for regulatory submissions.
• Review submission documentation for accuracy, completeness, consistency, and alignment with supporting evidence.
• Establish submission schedules and track document completion, internal reviews, approvals, and outstanding issues.
• Coordinate responses to agency questions and requests for additional information, ensuring that responses address the questions raised and include appropriate supporting documentation.
• Track submission status, response deadlines, approval conditions, and regulatory commitments.

Clinical Study Regulatory Activities

• Collaborate with Clinical Affairs on regulatory requirements supporting investigational device studies in the United States and applicable international markets.
• Prepare and coordinate clinical study regulatory submissions, amendments, progress reports, and required safety reporting in collaboration with the responsible teams.
• Coordinate regulatory reporting of unanticipated adverse device effects and other reportable events, as applicable.
• Review study documentation for consistency with regulatory authorizations, device information, and agency commitments.
• Track reporting obligations and approval conditions associated with clinical investigations.
• Coordinate regulatory activities needed to support US and European study sites.

Regulatory Agency and External Partner Coordination

• Serve as a key company regulatory contact for US activities, working within established company approvals.
• Develop and maintain productive relationships with regulatory agencies, external regulatory specialists, industry groups, and business partners.
• Coordinate preparation for agency meetings, including meeting requests, briefing materials, questions, and supporting documentation.
• Document agency feedback and translate resulting commitments into assigned actions and follow-up activities.
• Coordinate reports and documentation for the European Authorized Representative, as applicable.
• Manage assigned consultant deliverables, timelines, document reviews, and follow-up activities.

Product Development and Regulatory Review

• Provide regulatory guidance to cross-functional project teams during product planning, development, clinical evaluation, and preparation for commercialization.
• Collaborate with R&D and Quality to ensure that development documentation and verification and validation evidence support submission requirements.
• Assess the regulatory implications of proposed changes to device design, materials, manufacturing processes, labeling, or intended use.
• Coordinate documentation of change assessments and determine whether additional evidence or regulatory filings are required.
• Review labeling and other assigned product materials for consistency with intended use, supporting evidence, and regulatory authorizations.
• Collaborate with commercial and business development colleagues, as applicable, on regulatory considerations affecting product planning and launch.

Regulatory Records and Compliance

• Maintain complete, organized regulatory submission files, agency correspondence, approvals, meeting records, and reporting documentation.
• Ensure regulatory documentation, recordkeeping, and reporting are maintained to support inspection readiness.
• Coordinate applicable establishment registration, device listing, and other regulatory maintenance activities.
• Develop and maintain practical regulatory procedures, templates, and tracking tools.
• Collaborate with Quality on regulatory records needed for inspections, audits, and external assessments.
• Provide leadership with clear updates on submission progress, upcoming decisions, outstanding commitments, and regulatory risks.

Cross-Functional Collaboration

• Build effective working relationships across R&D, Clinical, Quality, Manufacturing, and other business functions.
• Explain regulatory requirements clearly and help colleagues identify practical approaches to meeting them.
• Establish clear responsibilities and review timelines for work involving multiple contributors.
• Communicate concerns directly and constructively, exercise sound judgment, and escalate unresolved issues when needed.
• Follow commitments through completion and keep colleagues informed of progress and decisions.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in chemistry, pharmacy, life sciences, engineering, or a related scientific discipline.
• Minimum of five years of regulatory affairs experience.
• Medical device regulatory experience, including direct preparation and coordination of FDA submissions.
• Experience supporting Class III medical device programs and investigational clinical studies.
• Experience preparing or managing substantial portions of a PMA submission.
• Working knowledge of US medical device requirements and applicable European regulatory requirements.
• Ability to evaluate complex technical and clinical information and prepare clear, accurate regulatory documents.
• Strong organization, attention to detail, and ability to manage multiple priorities and submission deadlines.
• Clear written and verbal communication and demonstrated ability to collaborate across departments.
• Ability to work independently, adapt to changing priorities, and exercise sound judgment in a growing company.

PREFERRED QUALIFICATIONS

• Experience with catheter-based cardiovascular devices.
• Experience in an early-stage or venture-backed medical device company.
• Experience coordinating FDA meetings and responding to agency questions.
• Experience supporting European clinical investigations and working with European Authorized Representatives or external regulatory specialists.
• Regulatory Affairs Certification (RAC).

ELIGIBILITY

Candidates must be permanently authorized to work in the United States without the need for current or future visa sponsorship. We are currently unable to sponsor employment visas or permanent residency applications.

LOCATION AND COMPENSATION

This is a remote role with the expectation of travel to VahatiCor’s headquarters in Santa Clara, CA, for in-person meetings and activities. International travel may also be required.

The anticipated hiring range for this position is $129,000 - $152,000. Actual compensation will be determined based on experience, qualifications, geographic location, and other job-related factors.

VahatiCor is committed to fair and equitable pay practices. In addition to base salary, the total compensation package may include bonus opportunities, equity, and company-sponsored benefits.

EQUAL OPPORTUNITY

VahatiCor is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

THIRD-PARTY RECRUITER NOTICE

We do not accept unsolicited resumes from staffing agencies or recruiters without a signed agreement in place. Any resumes submitted without such an agreement will be considered the property of VahatiCor, and no fees will be paid if the candidate is hired. Agencies interested in submitting candidates may email careers@vahaticor.com.