Receptionist

Legend Biotech is seeking a Receptionist as part of the Administrative team based in Somerset, NJ.

Role Overview

Legend Biotech requires the temporary services of a receptionist to assist in executing reception and site services at the Somerset site. 

Key Responsibilities

Front Desk & Visitor Management

• Greet, welcome, register, and direct visitors, guests, vendors, and employees in a professional and courteous manner.
• Administer the visitor badge and access process in accordance with site security procedures.
• Monitor visitor activity and ensure appropriate access protocols are followed.
• Monitor security cameras and alarms and promptly escalate security or facility-related concerns to the appropriate personnel.
• Maintain a professional and organized reception area.

Telephone & Communication

• Direct calls and voicemails to the appropriate individual or department.
• Provide general information and assistance to employees, visitors, and callers as appropriate, and escalate as necessary.

Mail & Office Support

• Receive, sort, and distribute incoming mail and packages to employees and departments.
• Assist with outgoing mail and package distribution as needed.
• Support general administrative activities and office operations assigned.

Snack Program & Office Supplies

• Assist with administering the office coffee, snacks, and office supplies programs.
• Monitor inventory levels, stock, communicate replenishment needs and order replacement items.
• Support coordination with vendors and service providers as needed.

Catering & Meeting Support

• Support catering requests for meetings and events at the Somerset office. Offer back-up at the Bridgewater location.
• Coordinate catering orders based on meeting requirements, attendance, timing, and location.
• Assist with ordering, receiving, and setting up catering for meetings and events.
• Ensure catering areas are properly prepared prior to meetings.
• Assist with breakdown and cleanup following meetings and events.

General Responsibilities

• Provide excellent customer service to employees, visitors, and guests.
• Maintain confidentiality and exercise sound judgment when handling information and site activities.
• Follow established company policies, procedures, safety requirements, and security protocols.
• Perform other departmental duties and responsibilities as assigned by the supervisor.
• Team & service orientated mindset

Position will report to and receive operational direction and oversight from Legend Biotech Hiring Manager

Requirements

• High school diploma or equivalent

• Previous receptionist/Office service experience preferred.

• Strong verbal and written communication skills.

• Professional and friendly presentation and customer service.

• Excellent organizational and time-management skills.

• Ability to work independently while also collaborating effectively with employees and cross-functional teams.

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