RA Ops Specialist

<p><b>When our values align, there&#39;s no limit to what we can achieve.</b><br /> <br />At Parexel, we all share the same goal - to improve the world&#39;s health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.</p><p>Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we&#39;re committed to making a difference.</p><p></p><p></p><p><b>Purpose of the role: To provide administrative and operational support to ensure smooth execution of regulatory activities. Focused on accurate documentation, stakeholder coordination. The main responsibilities of RA Ops Specialist are as follows:</b></p><p></p><p><b>1. Support Payment / Procurement and Finance Processes</b></p><ul><li>Responsible for initiating, tracking, and completing payment cycles for NMPA registration fees, customs declaration and clearance fees, and other urgent payments.</li><li>Responsible for PO creation, circulation, and archiving; preparing payment application documents; and collecting and organizing invoices and reconciliation materials.</li><li>Monitor payment milestones and internal approval progress to ensure timely payments in compliance with requirements.</li><li>Assist in communication and clarification of payment-related issues with suppliers, forwarders, and customs brokers.</li></ul><p><b>2. QC Reagents and Materials Procurement &amp; Logistics Support</b></p><ul><li>Support quotation requests, ordering, delivery tracking, and receipt confirmation for QC testing reagents and consumables.</li><li>Coordinate logistics activities including transportation, receiving, warehousing/hand-over to ensure materials are delivered on time according to testing schedules.</li><li>Organize procurement and logistics records to support traceability and audit needs (as applicable).</li></ul><p><b>3. Vendor Management and Information Maintenance</b></p><ul><li>Maintain and regularly update vendor basic information (qualifications, contacts, payment details, etc.).</li><li>Coordinate communication with vendors and follow up on quotations, lead time, reconciliation, and supplemental documentation.</li><li>Record vendor changes and communication logs to ensure information consistency and traceability.</li></ul><p><b>4. Contract Management</b></p><ul><li>Maintain the contract register, manage contract numbering/filing, and track key terms and validity periods.</li><li>Provide timely reminders for renewal/modification/termination and support internal approval and signing processes.</li><li>Manage electronic and paper archives of contract-related documents and support audits/compliance inspections (as applicable).</li></ul><p><b>5. Manage Systems / Accounts and Access Management (HA Website, UKey, Shared Drive &amp; Distribution Lists)</b></p><ul><li>Maintain the HA website master account’s daily administration and operational support (within authorized scope).</li><li>Manage UKey issuance, safekeeping, usage registration, update/expiry reminders, and handover.</li><li>Manage shared drive access provisioning/change/removal and maintain access records.</li><li>Manage email distribution group access and member updates to ensure accurate information coverage.</li></ul><p><b>6. Support Meeting and Event Administrative Coordination (including liaison with HA)</b></p><ul><li>Coordinate schedules, materials circulation, attendance arrangements, and meeting logistics for HA-related meetings.</li><li>Organize venue, equipment, materials, notifications, and logistics for internal meetings/events.</li><li>Assist with meeting minutes, action item tracking, and documentation archiving (as needed).</li></ul><p><b>7. HR and Administrative Support (RA Team Documentation, Onboarding/Offboarding)</b></p><ul><li>Follow up on RA team members’ CVs, JD signature confirmation, version updates, and documentation archiving.</li><li>Coordinate employee onboarding processes per procedure (document collection, account/access setup, workspace and supplies preparation, etc.).</li><li>Coordinate offboarding processes (access removal, asset return, UKey/file retrieval, etc.) to ensure closure of procedures.</li></ul><p><b>8. Office Supplies and Daily Administration</b></p><ul><li>Responsible for office supplies procurement, inventory management, distribution registration, and replenishment planning.</li><li>Maintain commonly used suppliers and procurement channels, ensuring cost, delivery, and service meet expectations.</li><li>Support daily administrative tasks for the department to improve operational efficiency and compliance.</li></ul><p></p><p><b>Education and Experience Requirements</b></p><ul><li>Bachelor’s degree with relevant experience and proven capability</li><li>English proficiency sufficient for effective reading, writing, and professional communication.</li><li>Strong proficiency in commonly used IT tools, including Microsoft Word, Excel, PowerPoint, and PDF‑related applications.</li></ul>