Project Manager, Medical Affairs

Position Overview

The Project Manager, Medical Affairs at Adaptive Biotechnologies plays a central role to support product development and commercialization through Medical Affairs-led initiatives, reporting to the Director of Medical Affairs. We are looking for a strategic and results-driven individual who thrives in a fast-paced, collaborative environment. The successful candidate will work cross-functionally to lead and support key projects and initiatives. Projects, including Adaptive-sponsored and Investigator-sponsored research studies, are expected to be scoped comprehensively, completed on time, on budget, to meet the desired goals of the business, with an emphasis on data generation. The role will work independently to plan, direct, track, and coordinate research activities from inception to operationalization.

Key Responsibilities and Essential Functions

• Project Lifecycle Management
  • Lead internal research projects from initiation through completion, including scope definition, planning, execution, and documentation.
  • Track external collaborative research projects to develop and maintain study workflows, assess progress, proactively manage risks, and support timely data availability for analysis, publication and presentation at key congresses.
  • Ensure alignment on project goals, rationale, and roles & responsibilities with stakeholders and leadership.
  • Develop and maintain project charters, timelines and work plans, driving accountability across the team.
  • Facilitate clear communication across project teams, internal partners, functional leaders, and external collaborators.
  • Identify and manage risks and issues, proactively communicating and adjusting plans as needed.
  • Partner with other Program and Project Managers across Adaptive to support infrastructure for project management, prioritization, communication, and institutional knowledge sharing.
  • Participate in cross-functional initiatives as a contributing team member.
• Analysis, Metrics & Reporting
  • Perform / support analysis to inform business case and resource allocation
  • Define metrics for project success and determine how to measure
  • Provide regular reporting on project status to manager and project team, highlighting key risks, issues, and milestones.
• Strategic Planning for Clinical Study Data Generation
  • Contribute to the development and execution of research studies that support MRD product and commercial strategy
  • Clinical study execution support: Track protocol development, contracting, study start-up, and coordinate cross-functional operational workflows (Regulatory/IRB, Clinical Trials, lab teams).
  • IRB protocol coordination: Facilitate IRB protocol submissions and related materials; track IRB protocol progress, approvals, and renewal dates; and coordinate record updates and amendments as required to ensure protocols do not lapse and study activities remain appropriately covered.
  • Visibility + stakeholder communication: Provide clear status reporting, surface critical-path risks, and align on mitigation/alternative plans with Medical Affairs leadership and key stakeholders.
  • Scientific output enablement: Track data generation and publication/congress timelines, maintain data-readiness visibility, and build/maintain tracking tools and outreach tracking for study opportunities/sites.
• All other duties as assigned

Position Requirements (Education, Experience, Other)

Required

• Bachelor’s Degree and 5+ years (or Master’s Degree and 3+ years) of Project Management experience with 2+ years' experience in a biomedical research, biotech, or healthcare setting
• Project Management Professional (PMP) or equivalent certification
• Demonstrated understanding of Project Management processes, strategies and methods
• Familiarity with clinical trial operations
• Proven track record of successful project and/or operational delivery in a biomedical research, biotech or healthcare setting.
• Demonstrated ability to succeed in a deadline-driven environment, solve problems, and prioritize tasks.
• Expertise with the project management life cycle (initiating, planning, executing, monitoring, closing) and change management.
• Expertise with tools that facilitate project management, such as Smartsheet, LucidChart, MS Office suite (Teams, Word, Excel, PowerPoint) and SharePoint.
• Excellent communication skills (oral, written, presenting) with the ability to build relationships across all levels of the organization.
• Self-motivated and works independently, with minimal supervision.
• Strong experience facilitating project team meetings, cross-functional communication and decision-making ensuring alignment with internal and potentially external stakeholders in a highly matrixed organization

Preferred

• Familiarity with regulatory and reimbursement pathways for diagnostic products (e.g., FDA, CLIA, CE-IVD).
• Familiarity with the real-world data/evidence lifecycle, data governance, processes, and operating models.
• Experience from at least two successful commercial product launches in diagnostics.
• Experience working with R&D, clinical, regulatory, marketing, and commercial teams to bring products from concept to market.
• Experience performing business opportunity assessments.

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Compensation

Salary Range: $101,600 - $152,400

Possible “other compensation” elements to include:

• equity grant
• bonus eligible