Procurement Specialist

Sourcing activities 

• Sourcing validation and analysis from business users, country procurement organization or category managers: Direct users on correct buying (content streams) channels if required.  

• Engage category teams where defined thresholds are met. Activities scope and sourcing plan definition, opportunity analysis.  

• Supplier selection, requested risk analysis performance verification and update. Supplier scoring criteria definition and documentation preparation for competitive bidding event. 

• Inputs collection and sharing to category managers on overall category strategy. eSourcing event management and monitoring, supplier communication, supplier training, bidding analysis, pitch presentation organization.  

• Document and communicate final award decision. Negotiations after the eSourcing event closure to reach the most competitive prices. 

• Bids examination and sourcing summary sheet (outcome) completion. Recommendation to award and informing suppliers on competitive bidding results. 

• Finding opportunities to improve and automate recurrent processes, thus allowing greater focus on value adding activities.  Report productivity as per Procurement guidelines and support measurements / activities to improve. defined KPIs:  

• Savings identification and achievement through competitive bidding process. Baseline and savings methodology definition for in-scope categories. Savings calculation and tracking.  

• Identification and initiation of continuous improvement activities through analysis of historical events, performance and trends. 

Contracting activities 

Contract preparation:  

• Contract drafting based on agreed templates. Full terms and conditions or contractual terms negotiation.  

• Contract review and contract content approvals coordination, signature process initiation and monitoring (ink, electronic). 

• Contract archiving in the global standard contract management system. Post signature contract management:  

• Contracts search and reporting.Contracts check against defined procedures (e.g. amendments stored correctly). 

• Monitoring and identification of expiring contracts, initiating process for contract extension or competitive bidding. Termination strategy definition and contracts termination management. 

• Business support with unsolved delivery issues (escalation point). Suppliers’ performance review coordination for key local suppliers. 

Other activities:  

• Perform consistency checks and corrective actions (e.g. preferred vendors and related contract coverage). 

• Supports the development of executive management reporting and business performance reviews, collaboration with SMEs to ensure transparency and consistency on various performance metrics.

• Support users with documentation required to submit purchase requests. 

Why Novartis:  Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?

https://www.novartis.com/about/strategy/people-and-culture

Commitment to Diversity & Inclusion:

Novartis is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve.

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