Procurement Specialist

     

JOB DESCRIPTION:

ROLES & RESPONSIBILITIES

Role Overview

The Procurement Specialist – Marketing Customer Solution is responsible for executing sourcing and procurement activities for Marketing Customer Solution (Activation, Print/POSM, Promotional Items). This role ensures cost optimization, supplier performance, compliance, and alignment with business needs while supporting both regional procurement strategies and local operational requirements.

• Reports to: Procurement Manager
• Direct Reports: None
• Key Stakeholders: Marketing, Trade, Finance, Accounting, Regional Procurement teams, and external agencies
• Work Location: Melinh Point Tower, 2 Ngo Duc Ke, Sai Gon Ward, Ho Chi Minh City
• Work Model: Onsite (Hybrid optional depending on company policy)

Key Responsibilities Strategic & Category Management - Marketing Customer Solution

• Identify sourcing needs, analyze supplier markets, and develop local sourcing strategies aligned with business goals.
• Implement global/regional category strategies for Marketing Category at the local level.
• Track market trends, cost drivers, and industry developments to support budget planning and informed decision‑making.
• Drive continuous improvement initiatives within the Marketing category.

Sourcing & Contracting Management

• Lead end‑to‑end sourcing processes including RFI/RFQ/RFP, supplier evaluation, and commercial negotiations.
• Ensure contract terms align with business objectives, legal requirements, and risk‑mitigation standards.
• Manage contract renewals, performance reviews, and compliance with procurement policies.

Cost & Value Optimization

• Deliver cost‑saving, cost‑avoidance, and value‑creation initiatives across Marketing spend.
• Maintain accurate cost analyses, pricing benchmarks, and market intelligence reports.
• Support the business in negotiating optimized commercial terms with agencies and service providers.

Supplier Management

• Support evaluation and onboarding of potential suppliers based on local requirements.
• Establish and maintain strong relationships with suppliers to ensure performance meets business expectations.
• Promote inclusion of diverse suppliers in RFP and contracting processes where applicable.
• Manage supplier performance and address issues or claims in collaboration with internal stakeholders.

Stakeholder Management

• Build strong partnerships with internal teams, particularly Marketing and Trade to understand business needs and ensure procurement compliance.
• Stay abreast of Vietnamese regulations relevant to procurement and marketing operations.
• Coordinate with internal teams to resolve complaints or disputes with suppliers.

Operational Procurement

Manage daily procurement operations, including PO issuance and documentation accuracy.

• Ensure procurement activities adhere to internal controls, regulatory requirements, and audit readiness.
• Support reporting tasks, data maintenance, and process improvement initiatives.

MINIMUM BACKGROUND/ EXPERIENCE REQUIRED

Experience

• 2–3 years of professional experience in procurement or sourcing; experience in Marketing Services procurement is a strong advantage.
• Experience in multinational or FMCG environments preferred.

Core Skills

• Strong negotiation and commercial analysis skills
• Excellent communication in both English and Vietnamese
• Proficiency in Microsoft Office; experience with ERP systems (SAP/Oracle/Ariba/Coupa) is a plus
• Solid analytical and problem‑solving capabilities
• Strong stakeholder‑management and interpersonal skills
• High attention to detail, accuracy, and organization

Personal Attributes

• High integrity, professionalism, and accountability
• Continuous improvement mindset
• Proactive, adaptable, and eager to learn
• “Can‑do” attitude and collaborative spirit
• Bachelor’s degree in Business, Supply Chain, Procurement, Commerce, or related fields.

MINIMUM EDUCATION REQUIRED

• Bachelor’s degree in Business, Supply Chain, Procurement, Commerce, or related fields.

     

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Category Management

     

DIVISION:

GPS Global Purchasing Services

        

LOCATION:

Vietnam > Ho Chi Minh City : Me Linh Point Tower

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

Not specified

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Not Applicable