Payroll and T&E Specialist

SUMMARY 

We are seeking a detail-oriented and dependable Payroll and T&E Specialist to support the accurate and timely processing of multi-state payroll and employee expense reimbursements. This individual contributor role is responsible for payroll and employee expense administration, employee payroll support, compliance monitoring, and maintaining payroll records while partnering closely with HR and Finance teams. The ideal candidate will have hands-on experience with ADP payroll platforms, SAP Concur spend management software, strong analytical skills, and the ability to manage payroll and T&E activities in a fast-paced environment with a high degree of accuracy and confidentiality.

This is a full-time hybrid position (3 days a week) in our Somerville – Assembly Row, Massachusetts office.

RESPONSIBILITIES

• Process biweekly and/or semi-monthly payroll accurately and on schedule using ADP payroll systems
• Review employee expense reports for compliance with policy and process reimbursements using Concur.
• Review and audit payroll data including timecards, earnings, deductions, taxes, and benefit withholdings
• Maintain employee payroll records and ensure compliance with federal, state, and local payroll regulations
• Process new hires, terminations, compensation changes, garnishments, bonuses, and off-cycle payrolls
• Respond to employee inquiries related to payroll, taxes, direct deposit, and deductions in a professional and timely manner
• Reconcile payroll reports and assist with month-end, quarter-end, and year-end payroll activities including W-2 processing
• Partner with HR and Finance to ensure accurate employee data and payroll reporting
• Assist with payroll audits and support compliance documentation requests

 QUALIFICATIONS

• 3+ years of payroll and expense report processing experience
• Hands-on experience with ADP Workforce Now, NetSuite and SAP Concur, strongly preferred
• Experience processing multi-state payroll
• Working knowledge of payroll tax regulations, wage and hour laws, and payroll best practices
• Proficiency in Microsoft Office suite, particularly Excel, required
• Ability to prioritize tasks, meet deadlines, and work independently
• High level of discretion and professionalism when handling confidential information