Office Administrator (Contractor)

Your employer will be a third-party supplier, in service for Roche.

Main responsibilities:

● Welcomes & attends to visitors and external services providers.
● Handles inquiries on the phone and face-to-face; takes and relays messages.
● Handles incoming and outbound postal &courier services & parcels and manages external vendors i.e. tracking & invoicing of these services. Picks up, sorts and distributes incoming mail and parcels.
● Maintains a register for incoming mail.
● Takes care of printing corners across the office ensuring all are well equipped with stationary and in order.
● Restocks meeting rooms with stationary and meeting supplies.
● Acts as a goods receiver for office supplies and other deliveries, as assigned.
● Performs Security and SHE activities, based on local internal regulations and as directed by the local Security and SHE Officers.
● Accountable for physical document archiving process. Manages the process of physical archiving of all official company documentation with the external archiving service provider.
● Coordinates the exchange of the documentation with external suppliers.
● Manages and issues business trips orders.
● Assistance in daily general administrative tasks.
● Assistance in business on-site events.
● Performs other tasks as assigned.

Key Requirements:

● Higher education (BSc. or undergraduate)

● Previous experience in corporate setting as an office administrator is preferred

● Good verbal and written communication skills
● Having customer service orientation, patient and supportive
● Strong interpersonal and collaboration skills
● Honest, trustworthy, demonstrating sound work ethics and
compliance
● Self-motivated, well-organized and efficient
● Ability to multitask, plan, prioritize and work under pressure
● Excellent computer skills (MS Office)
● Growth Mindset
● Fluent in local language & English