Materials Governance Coordinator

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The Materials Governance Coordinator is a temporary, dedicated resource supporting the execution of a high-priority remediation plan to restore operational integrity, visibility, and regulatory control over all promotional and non-promotional materials. This role involves a comprehensive "clean-up" of physical and digital archives, system reconciliation of the related system, and will support the implementation of a sustainable governance process to ensure inspection readiness and brand integrity.

Your role:

1. Archive Clean-up & Physical Inventory:

• Conduct a full physical inventory and classification of the archive room, identifying obsolete supports for destruction.

• Filter valid from expired promotional and non-promotional materials to ensure only current versions are in circulation.

• Apply mandatory metadata and labeling to all validated physical materials to ensure findability and governance.

• Assess the compliance of physical storage areas according to COREMAP standards.

2. System Reconciliation & Traceability:

• Verify and reconcile physical inventory against system approvals to identify and resolve potential mismatches.

• Update and maintain a centralized tracker for all promotional assets, ensuring full traceability.

• Identify, retrieve, and integrate external materials (e.g., banners and brochures held by field staff/PJPs) into the central tracking system.

3. Compliance & Lifecycle cycle management:

• Organize and document the formal destruction of obsolete materials in accordance with local SOPs and global directives.

• Support the implementation of a structured, end-to-end (E2E) workflow for material reception, tracking, and eventual destruction to prevent future backlogs and ensure inspection readiness.

• Serve as the local ambassador for promotional and non promotional material record management, ensuring all governance elements remain up-to-date.

• Promptly identify and coordinate with the owner of physical and digital materials (e.g., intranets, gSites) that require withdrawal when the materials reach their expiry date or when a safety issue necessitates it.

Who you are:

• Education: Fresh graduate profile, Scientific background is preferred .

• Experience: Previous experience in records management, document control, or clinical/medical affairs operations is preferred.

• Technical Skills:  Advanced Microsoft Office skills, particularly Excel for complex tracking and reconciliation. * Proficiency in system management  .

• Competencies: 

  • Ability to work independently on time-consuming, repetitive tasks with high accuracy.

  • Exceptional attention to detail and organizational skills.

  • Fluency in French and English (required for the global system management)

Duration: Initial 3-month mandate, with potential for renewal.

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.