Managing Director Assistant

Job Description

The Managing Director Assistant / Program Coordinator will partner closely with the Romania Managing Director (MD) and the Extended Leadership Team to coordinate selected projects and initiatives across the country, ensuring successful planning, rollout, and execution.

In addition, this role will provide high-quality administrative support to the Managing Director and act as a key liaison between internal and external stakeholders.

Key Responsibilities:

Program Management – 70%

• Support the Romania MD and country leadership team in ensuring consistency and excellence in the execution of programs at GHH and country level.

• Provide effective change management support during the implementation of new structures and operating models, employee engagement initiatives, annual reward and recognition programs, office management activities, cultural transformation projects, and other cross-enterprise projects.

• Participate in country leadership team meetings and business reviews, ensuring follow-up actions are captured, tracked, and completed.

• Disseminate project information in a timely and accurate manner to all relevant stakeholders.

• Actively participate in, or lead, programs as required by business needs.

• Communicate regularly and effectively with internal stakeholders to ensure alignment and awareness of ongoing programs and priorities.

Administrative Support to Managing Director – 30%

• Provide timely day-to-day administrative support, including scheduling meetings, managing correspondence, and collecting data.

• Ensure effective document and records management in line with company policies and procedures.

• Maintain accurate and up-to-date contact lists and records.

• Organize travel arrangements for team members during group events and off-site meetings, including flights, hotels, and ground transportation.

• Proactively prepare internal and external meetings by arranging logistics, preparing meeting materials, and coordinating with facilitators and speakers.

• Follow up on meeting outcomes and ensure action items are documented and tracked.

• Provide support with procurement and financial systems, including purchase orders, vendor management, and expense reports.

Skills, Knowledge, Qualifications and Experience:

• Minimum 3 years of experience in program management and/or project management.

• Bachelor’s degree in Finance, Engineering, Psychology, Human Resources Management, Business Administration, or equivalent relevant experience.

• Excellent written and verbal English language skills.

• Strong knowledge of Microsoft Office applications.

Core Competencies:

• Strong interpersonal skills with the ability to build effective relationships with executive leadership, managers, and colleagues at all levels.

• Ability to work confidently in ambiguous, complex, and changing environments.

• Team-oriented mindset with the ability to build consensus, foster collaboration, and create win-win solutions in a matrix organization.

• High level of resilience, tenacity, and adaptability to support and drive change.

• Experience leading or supporting initiatives with impact at department or country level.

• Strong program management capabilities with a proven ability to implement creative solutions that deliver business results and support cultural development.

What We Offer:

• The opportunity to work closely with senior leadership in a dynamic, international environment.

• Exposure to strategic projects and cross-functional initiatives with real business impact.

• A collaborative culture that values initiative, ownership, and continuous improvement.

Required Skills:

Administrative Support, Business Administration, Change Management, Cultural Transformations, Employee Engagement, Office Administration, Office Tools, Project Management, Project Planning

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

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Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

05/31/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.