Manager, Veeva RIM

Company Overview
ImmunityBio, Inc. (NASDAQ: IBRX) is a commercial-stage biotechnology company developing cell and immunotherapy products that are designed to help strengthen each patient’s natural immune system, potentially enabling it to outsmart the disease and eliminate cancerous or infected cells. We envision a day when we no longer fear cancer, but can conquer it, thanks to the biological wonder that is the human immune system. Our scientists are working to develop novel therapies that harness that inherent power by amplifying both branches of the immune system, attacking cancerous or infected cells today while building immunological memory for tomorrow. The goal: to reprogram the patient’s immune system and treat the host rather than just the disease.

Why ImmunityBio?
• ImmunityBio is developing cutting-edge technology with the goal to transform the lives of patients with cancer and develop next-generation therapies and vaccines that complement, harness and amplify the immune system to defeat cancers and infectious diseases.
• Opportunity to join a publicly traded biopharmaceutical company with headquarters in Southern California.
• Work with a collaborative team with the ability to work across different areas of the company.
• Ability to join a growing company with professional development opportunities.

Position Summary

The Manager, Veeva RIM will provide strategic and strategic leadership and oversight for Veeva RIM.  The manager will manage the day-to-day management and operations of Veeva RIM, ensuring accurate, timely, and compliant uploads and maintenance of regulatory submissions and related documentation across US and ex-US regions.  This role parents closely with Clinical, Nonclinical, and CMC regulatory teams to support all regulatory activities.   This position will assist and direct staff in the use of Veeva RIM software to ensure that all regulatory content, submissions, and processes are managed efficiently, accurately, and in full compliance with global regulations.

Essential Functions

• Lead the Regulatory Affairs Veeva RIM Team by delegating projects, establishing and meeting timelines, and ensuring high quality work products.
• Manage the day-to-day activities of the team to include the hiring and training of new team members, coaching employees, and monitoring performance.
• Manage dossier archiving and ensure regulatory data integrity, version control, and audit readiness.
• Use Veeva RIM to upload and manage all regulatory submissions (e.g., BLA, IND, CTA), registrations, and archival of documents for both US and ex-US.
• Upload, track, and maintain all correspondence with health authorities as well as ethic committees. 
• Partner with IT, Quality, and clinical on system support activities as needed.
• Partner with IT, Quality, and clinical on system validation, upgrades, and testing, ensuring compliance with GxP and regulatory standards.
• Ensure all regulatory questions, requests, and responses are accurately uploaded and linked properly in Veeva RIM.
• Upload and maintain all Word and source documents in the Veeva Vault to enable version control, collaboration, and document updates.
• Manage documents received but not limited to via regulatory gateways, emails, secure links.
• Establish and maintain RIM-related SOPs, work instructions, and best practices.
• Lead or support migration of regulatory and submission documents from legacy systems to Veeva.
• Maintain full lifecycle document management: authoring, reviewing, approval, version control, metadata, retention.
• Track regulatory submission
• Ensure all regulatory questions, requests, and responses are accurately uploaded and linked properly in Veeva RIM.
• Upload and maintain all Word and source documents in the Veeva Vault to enable version control, collaboration, and document updates.
• Manage documents received but not limited to via regulatory gateways, emails, secure links.
• Establish and maintain RIM-related SOPs, work instructions, and best practices.
• Lead or support migration of regulatory and submission documents from legacy systems to Veeva.
• Maintain full lifecycle document management: authoring, reviewing, approval, version control, metadata, retention.
• Track regulatory submission renewals, post-approval changes, and ensure timelines are met.
• Monitor regulatory guidance and changes, perform impact assessment; communicate changes to cross-functional teams.
• Ensure compliance with relevant regulatory requirements (FDA, EMA, ICH, local authorities)
• Ensure that all working files and archives are organized and maintained in accordance with SOPs and Health Authority requirements
• Serve as a trainer for Regulatory Affairs SOPs, processes, and templates for review, preparation, QC, and finalization of documents and major sections of applications.
• Provide user support/training for Veeva workflows; act as tool superuser.
• Train and support cross-functional uses on Veeva RIM processes and document standards.
• Prepare for internal/external audits, inspections, and data integrity assessments, address findings promptly.
• Act as a point of contact for troubleshooting Veeva RIM issues and coordinating with system administrators.
• Performs ad-hoc and cross-functional duties and/or projects assigned to support business needs and provide developmental opportunities.

Education & Experience

• Bachelor’s Degree in life sciences or technical discipline with 7+ years of regulatory operation experience in the biotech or pharmaceutical industry required; or
• High School diploma with 11+ years of regulatory operation experience in the biotech or pharmaceutical industry required.
• Familiarity with global regulatory submissions (US and ex-US).
• 2 years of experience managing regulatory documentation using Veeva RIM required.
• 2+ years of experience managing staff in support of Regulatory Affairs operations is preferred.

Knowledge, Skills, & Abilities

• Leadership skills with the ability to direct and develop professional staff
• Strong knowledge of Health Authority guidance documents and requirements.
• Strong knowledge of Health Authority procedures and guidance regarding document management and electronic submission.
• Strong knowledge of the use of Veeva RIM in document management.
• Strong attention to detail and document management skills.
• Ability to work with firm deadlines and adapt quickly to changing requirements and priorities.
• Strong organizational skills, written and oral communication skills, and attention to detail.

Working Environment / Physical Environment

• This position works on site in Summit, NJ.
• Regular work schedule is Monday – Friday, within standard business hours.  Flexibility is available with manager approval.
• This position may need to sit for long periods of time and use various computer programs.

This position is eligible for a discretionary bonus and equity award. The annual base pay range for this position is below. The specific rate will depend on the successful candidate’s qualifications, prior experience as well as geographic location.

$165,000 (entry-level qualifications) to $181,500 (highly experienced) annually

The application window is anticipated to close on 60 days from when it is posted or sooner if the position is filled or closed.

ImmunityBio employees are as valuable as the people we serve. We have built a resource of robust benefit offerings to best support the total wellbeing of our team members and their families. Our competitive total rewards benefits package, for eligible employees, include: Medical, Dental and Vision Plan Options • Health and Financial Wellness Programs • Employer Assistance Program (EAP) • Company Paid and Voluntary Life/AD&D, Short-Term and Long-Term Disability • Healthcare and Dependent Care Flexible Spending Accounts • 401(k) Retirement Plan with Company Match • 529 Education Savings Program • Voluntary Legal Services, Identity Theft Protection, Pet Insurance and Employee Discounts, Rewards and Perks • Paid Time Off (PTO) includes: 11 Holidays • Exempt Employees are eligible for Unlimited PTO • Non-Exempt Employees are eligible for 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days and 1 Cultural Day •  We are committed to providing you with the tools and resources you need to optimize your Health and Wellness.

At ImmunityBio, we are an equal opportunity employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.