Intelligence Operations Assistant, Part-Time (Remote)

We are currently seeking to hire an Intelligence Operations Assistant to join our Corporate team! This is a remote position open to those based within the United States. 

*This is a part-time, non-exempt position of 20 hours per week. The schedule is flexible, with a preference for consistent, scheduled hours during the US business day.

JOB DESCRIPTION

Positions on Concentric’s Global Intelligence Services team require excellent organizational and editorial skills, the ability to communicate clearly and effectively, the ability to work effectively as a member of a multi-disciplinary team, and a strong commitment to our guiding principles: integrity, collaboration, relationships, excellence, creativity, and results.

The Intelligence Operations Assistant frees analysts and Product Owners from mechanical editing and project tracking so they can focus on analysis. This position edits intelligence products after Product Owner quality control and before Director review, tracks deliverables across the division, and handles the operational coordination that keeps engagements on schedule. The role primarily supports Intelligence Analysis and also supports Intelligence Collections and Embedded Intelligence as needed.

The successful candidate is a problem solver who designs efficient workflows, works quickly and precisely, and stays highly organized amid competing deadlines. This is an internal-facing role with no direct client contact.

*This is a part-time, non-exempt position of 20 hours per week. The schedule is flexible, with a preference for consistent, scheduled hours during the US business day.

RESPONSIBILITIES

Editorial Review

•     Edit intelligence products after Product Owner quality control and before Director review for grammar, clarity, and consistency with the Concentric style guide.
•     Confirm that deliverables comply with Concentric formatting standards and product templates.
•     Proofread final products for accuracy, consistency, and presentation.

ERA and Project Support

•     Manage intake and scheduling for ERA engagements.
•     Track deliverable deadlines in Monday.com and alert analysts and Product Owners to upcoming or missed milestones.
•     Follow up with analysts to collect outstanding inputs.
•     Assemble final deliverable packages for review.
•     Over time, own the division’s Monday.com deliverable board and tracker, including its structure, upkeep, and accuracy.

Division Operations

•     Coordinate calendars and meetings for Global Intelligence Services.
•     Maintain division distribution lists.
•     Coordinate onboarding logistics for new team members.
•     Support vendor and subscription administration.
•     Support timecard and expense processing.

Workflow and Reporting

•     Pull capacity and task data from Monday.com to support staffing and leadership reporting.
•     Identify process bottlenecks and build efficient workflows across Monday.com, Google Docs, and other division tools.

 REQUIRED QUALIFICATIONS: 

• Must be able to legally work in the country where this position is located without visa sponsorship
• Bachelor’s degree or equivalent work experience.
• 4+ years of experience in intelligence or a related field.
• Excellent writing and editing skills, with strong attention to detail.
• Extremely organized, with the ability to manage multiple deadlines across teams.
• Proven problem solver who works efficiently and builds streamlined workflows.
• Experience with Monday.com and Google Docs.
• Reliable, conscientious teammate with strong communication skills and a proven ability to meet deadlines.
• This position requires the ability to travel up to 5% of the time

PREFERRED QUALIFICATIONS

• Experience in the security, government, or military field.
•  Project coordination experience or Project Management Professional (PMP) certification.

COMPENSATION & BENEFITS

• 401 (k) including employer match 
• Paid Sick Leave
• Coaching and Mentoring Opportunities