Key Responsibilities
Logistics and Shipping
- Handle incoming and outgoing mail, courier services, and shipments, including coordination of chartered transportation as required.
Purchasing and Office Supplies Management
- Manage office supplies and consumables, including inventory control, purchasing, ordering, and invoice processing.
- Manage postage stamps, revenue stamps, and company-issued cards, including ETC and AMS cards, including inventory control and periodic stocktaking.
Document and Administrative Support
- Manage documents and shipping-related administrative tasks, including log maintenance, filing and storage, document preparation, printing, coordination of company seal/stamp applications, and dispatch.
- Perform general administrative tasks, including data entry and preparation of documents and materials.
- Manage contracts, including filing, numbering, and registration.
- Maintain and update operational manuals and procedures.
Office Operations
- Prepare and distribute internal communications, announcements, and office-related information.
- Maintain a clean, organized, and professional office and meeting room environment.
- Coordinate industrial waste disposal, including collection arrangements, on-site coordination, and manifest management.
- Support company vehicle administration, including maintenance coordination, driver registration, and employee inquiries.
- Serve as a point of contact for building and facility management matters.
- Support the planning, coordination, and execution of internal company events.
Employee, Visitor, and Vendor Support
- Provide front-line support for visitors and external vendors, including site access arrangements and on-site coordination.
- Respond to employee inquiries and requests related to office operations and General Affairs services.
- Handle internal and external telephone inquiries.
- Manage the issuance, return, and tracking of visitor access cards.
Other Responsibilities
- Process vendor registration requests using designated internal systems.
- Obtain and manage official corporate certificates and other public documents, such as certified copies of corporate registry records.
＜主な担当業務＞
■物流・発送業務
- 郵便・宅配便、チャーター手配を含む受入れ・出荷業務
■購買・備品管理
- 備品・消耗品管理および購買・支払処理（在庫管理、発注、請求書処理含む）
- 切手・印紙・カード類（ETC/AMS）の管理（在庫管理・棚卸含む）
■文書・事務業務
- 文書管理および発送関連業務（台帳管理、保管、文書作成、印刷、捺印手配、発送対応）
- 各種事務作業（データ入力、資料作成等）
- 契約書管理（保管・採番・登録）
- 業務マニュアルの更新・管理
■オフィス運営
- 社内向け情報発信および案内文作成
- オフィス／会議室の美化・整理整頓
- 産業廃棄物処理対応（回収手配、当日立会い、マニフェスト管理含む）
- 社用車管理業務（メンテナンス調整、運転者登録サポート、問い合わせ対応）
- ビル管理に関する窓口対応
- 社内イベント企画・運営サポート
■外部・社内対応
- 来客対応およびベンダー対応（入館対応、立ち合い等）
- 従業員からの問い合わせ・依頼対応
- 電話対応（社内外）
- ビジターカード貸出管理
■その他
- 専用システムを使用したベンダー登録申請
- 各種公的証明書（登記簿謄本等）の取得および管理
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