Facility Coordinator with French

<p style="text-align:left"><b>Job Description Summary</b></p>As the Facility Coordinator at country level, you will manage vendor creation, gather offers below Procurement thresholds, collect documentation required, manage contract creation and renewals, maintain internal databases &amp; manage all administrative tasks (PO creations, good receipts, invoice mismatches, CAR preparations etc.,)<br><br>Relocation Support: This role is based in Prague, Czech Republic. Novartis is unable to offer relocation support, please only apply if accessible.<br><br>#LI-Hybrid<p style="text-align:inherit"><br /> </p><p style="text-align:left"><b>Job Description</b></p><div><b>Major Accountabilities</b></div><div><div><div><div><div><div><div><div><div><ul><li><p>Manage vendor onboarding, requests, contracts, and compliance processes (TPRM, shopping carts, cost allocation).</p></li><li><p>Coordinate vendor communication, offers for additional services, and completion tracking.</p></li><li><p>Prepare and maintain HSE and GxP documentation throughout contract lifecycles.</p></li><li><p>Review, finalize, and facilitate the signing of contracts with Procurement and internal teams.</p></li><li><p>Maintain and audit vendor and contract records in the Novartis database for accuracy and compliance.</p></li><li><p>Manage landlord-related charges (rent, guarantees, discounts) and collaborate on lease adjustments.</p></li><li><p>Support cost approvals (CARs) for small facility projects and create purchase orders.</p></li><li><p>Oversee POs, goods receipts, vendor payments, taxes, and lease documentation.</p></li><li><p>Track budgets, expenses, utilities, and assets; provide analytics and reporting to support facility operations.</p></li><li><p>Handle administrative tasks, ensure GxP service compliance, and manage pass-through cost recharges and sub-leasing activities.</p></li></ul></div></div></div></div></div></div></div></div></div><p></p><p><b><u>Work Experience / Skills Required</u>: </b></p><ul><li><p>Administrative routines in FM operations, Vendor and Contract management; Finance admin, Analytical skills </p></li></ul><ul><li><p>Knowledge of legal and regulatory compliance for contracts. </p></li></ul><ul><li><p>Understanding of financial  principles related to facility management. </p></li></ul><ul><li><p>Excellent communication and organizational skills to manage correspondence and deadlines efficiently. </p></li></ul><ul><li><p>Proactive and collaborative approach  </p></li></ul><ul><li><p>SAP Ariba</p></li><li><p>Education<b>:</b> BSc/BA in Business Administration or Finance</p></li></ul><p></p><p><b>Languages :</b></p><ul><li><p><b>Fluent French &amp; English speaking is essential</b></p></li></ul><p></p><p><b>You’ll receive:</b><br />Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary; Risk Life Insurance (full cost covered by Novartis); 5-week holiday per year; (1 week above the Labour Law requirement) ; 4 paid sick days within one calendar year in case of absence due to sickness without a medical sickness report; Cafeteria employee benefit program – choice of benefits from Benefit Plus Cafeteria in the amount of 12,500 CZK per year; Meal vouchers in amount of 105 CZK for each working day (full tax covered by company); Public Transportation allowance; MultiSport Card. Find out more about Novartis Business Services: https://www.novartis.cz/<br /><br /><b>Accessibility and accommodation:</b><br />Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message.</p><p></p><p><b>Why Novartis:</b> Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? <a href="https://www.novartis.com/about/strategy/people-and-culture" target="_blank">https://www.novartis.com/about/strategy/people-and-culture</a></p><p></p><p><b>Join our Novartis Network:</b> Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: <a href="https://talentnetwork.novartis.com/network" target="_blank">https://talentnetwork.novartis.com/network</a></p><p></p><p><b>Benefits and Rewards:</b> Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: <a href="https://www.novartis.com/careers/benefits-rewards" target="_blank">https://www.novartis.com/careers/benefits-rewards</a></p><p style="text-align:inherit"><br /> </p><p style="text-align:left"><b>Skills Desired</b></p>Knowledge Of Core Work Processes, Knowledge Of Relevant Tools And Systems